Executive Admin Services Senior Specialist

General Dynamics Ordnance & Tactical Systems•St Petersburg, FL

1d•Onsite

About The Position

This individual will be required to provide secretarial/administrative support directly to executives (excluding CEO), exercising confidentiality, tact and diplomacy. Use business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries. Receive, screen and direct incoming calls, visitors, mail and email. Maintain files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements and tracks expenses. Participate in the development and implementation of secretarial standards, policies and practices for the organization. Impact of the Role General Profile Requires in-depth conceptual and practical knowledge in own job discipline and basic knowledge of related job disciplines Solves complex problems Works independently, receives minimal guidance May lead projects or project steps within a broader project or may have accountability for on-going activities or objectives Acts as a resource for colleagues with less experience Consistent exercise of discretion & judgment Essential Functions Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements. Conducts research and information gathering on behalf of the executive and prepares summaries and reports. Develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. May be responsible for directing and deploying support staff or other resources.

Requirements

Associate's Degree and 5-7 years' experience OR Equivalent Combination of Relevant Education &/or Experience
Proficient in Microsoft Office (Excel, Word, PowerPoint)
Oral and written communication skills.
Ability to build collaborative relationships.
Detail oriented.
Ability to meet deadlines.
Project management skills.
Business communications.
Call screening.
Data entry-keyboarding.
Document preparation.
Drafting correspondence.
Inquiry research/response.
Internal communications.
Management reporting.
Meeting scheduling and logistics.
Project coordination.
Public relations.

Nice To Haves

Bachelor's Degree

Responsibilities

Provide secretarial/administrative support directly to executives (excluding CEO), exercising confidentiality, tact and diplomacy.
Use business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries.
Receive, screen and direct incoming calls, visitors, mail and email.
Maintain files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements and tracks expenses.
Participate in the development and implementation of secretarial standards, policies and practices for the organization.
Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public.
Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.
Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements.
Conducts research and information gathering on behalf of the executive and prepares summaries and reports.
Develops positive and strategic relationships at all levels of the organization.
Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
May be responsible for directing and deploying support staff or other resources.