Executive Admin IV

Seagate Technology • Shakopee, MN

1d • Onsite

About The Position

As an Executive Administrator supporting the Vice President of Seagate Research, you will play a critical role in enabling leadership effectiveness and organizational execution. This role goes beyond traditional administrative support and serves as a trusted partner in coordinating complex activities, managing information flow, and supporting operational rhythm across the organization.

You will:

Provide high‑level calendar and scheduling support across multiple time zones, balancing competing priorities and anticipating conflicts
Act as a key coordination point between the VP, leadership team members, and cross‑functional partners
Support preparation and follow‑up for leadership meetings, reviews, and key engagements
Assist with tracking actions, deliverables, and timelines to ensure follow‑through on commitments
Partner with HR, Finance, IT, and other teams to support business operations, planning activities, and team logistics
Handle sensitive and confidential information with discretion, professionalism, and sound judgment
Contribute to special projects and organizational initiatives as needed, adapting to changing priorities

Requirements

• Several years of experience supporting senior leaders, program leaders, or complex organizations
• Demonstrated success managing executive calendars, meetings, and priorities
• Experience coordinating across functions such as HR, Finance, IT, or Operations
• Strong written and verbal communication skills
• Proficiency with Microsoft 365 tools (Outlook, Teams, Word, PowerPoint, Excel)

Nice To Haves

• Experience working in a global or matrixed environment is a plus
• Experience working in SAP for Procurement, Shipping, Asset Tracking, and Capital Appropriation is a plus

Responsibilities

• Provide high-level calendar and scheduling support across multiple time zones, balancing competing priorities and anticipating conflicts
• Act as a key coordination point between the VP, leadership team members, and cross-functional partners
• Support preparation and follow-up for leadership meetings, reviews, and key engagements
• Assist with tracking actions, deliverables, and timelines to ensure follow-through on commitments
• Partner with HR, Finance, IT, and other teams to support business operations, planning activities, and team logistics
• Handle sensitive and confidential information with discretion, professionalism, and sound judgment
• Contribute to special projects and organizational initiatives as needed, adapting to changing priorities

Benefits

• medical, dental, vision, and life insurance
• short- and long-term disability
• eligibility to participate in discretionary bonus program
• 401(k)
• employee stock purchase plan
• flexible and dependent care spending accounts
• health care spending accounts
• paid time off
• 12 holidays
• 120 hours of vacation
• a minimum of 48 hours of paid sick leave
• 16 weeks of paid parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees