Executive Admin Coordinator Real Estate (on-site)

Dollar Tree•Chesapeake, VA

67d•$74,000 - $82,000•Onsite

About The Position

The Administrative Coordinator to the CDO and Real Estate Leadership Team provides high-level, confidential administrative support including duties ranging from clerical, administrative and project-based work, scheduling travel, arranging meetings, and handling information requests to prepare reports and correspondence and liaising with other senior executives. This position will be privacy to confidential information and as such requires diplomacy and discretion. Strong communication and organizational skills are required and must be always demonstrated.

Requirements

5+ years of experience in an Executive Assistant or similar role at a senior executive level.
Superb written and communication skills
Strong interpersonal and organizational skills
Extreme attention to detail
Positive “can-do” attitude
Ability to stay one step ahead and anticipate needs
Ability to meet objectives with minimal direction
Persistence, resourcefulness, drive and ability to work proactively
Ability to work on multiple tasks and projects concurrently
Professional maturity and comfort around senior leadership
Flexibility to work independently as well as with a team
Highly proficient in Excel, Word, PowerPoint & other commonly used software platforms

Responsibilities

Manage all administrative aspects for the CDO and Real Estate Leadership team.
Manage the schedules of the CDO, SVP’s and VPs in the Real Estate Department.
Maintain accurate and up to date calendars.
Assist the team with preparation of presentation materials and communications to senior leadership.
Arrange travel and logistics include booking flights, car rental, and hotel accommodations for the team.
Complete expense reports for travel and related reimbursement.
Schedule meetings, handle logistics, prepare and send materials for review prior to the meetings.
Interact professionally with other Dollar Tree executives, associates, and outside vendors.
Perform general administrative and clerical tasks such as answering phones, faxing, mailing, filing, and photocopying.
Take on special projects and additional responsibilities as needed.