Executive Admin Assistant (Digital & Workplace Experience)
About The Position
Nationwide's Technology team is seeking an Executive Admin Assistant to join their Digital & Workplace Experience team. This role will provide support to three Executive Leaders and their teams, requiring a blend of professionalism, tech-savviness, and a friendly demeanor. The position is based in Columbus, Ohio, and operates on a hybrid model, requiring a minimum of 3 days per week in the office, with flexibility for up to 5 days as needed. The role involves performing confidential, detailed, and complex administrative functions, coordinating meetings and travel, and potentially serving as an informal mentor to other administrative assistants.
Requirements
- Organizational skills with the ability to handle disruptions and reprioritizations.
- Exceptional interpersonal skills and effective communication.
- Proficiency with MS Office (Teams, Planner, Outlook, Word, Excel, PowerPoint, etc.).
- Ability to work independently and as part of a team.
- High school, vocational or technical business school studies in secretarial science.
- Typically, six or more years related administrative assistant experience.
- Knowledge of company policies and organizational structure.
- Understanding of office practices and procedures.
- Ability to make decisions and recommend solutions to work processing and office management problems.
- Strong communication skills to interact with all levels of leaders, associates, and external contacts.
- Ability to proofread own work and work of others for content and format accuracy.
- Intermediate mathematical calculation skills.
- Ability to build effective business relationships.
- Regularly and consistently demonstrates Nationwide Values.
Nice To Haves
- Some undergraduate-level coursework beneficial.
- Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.
- Nationwide experience is highly desirable.
- Embrace new technologies.
Responsibilities
- Orchestrate the daily operations for 1VP and 2 AVP's, providing top-notch support.
- Support the dynamic organization.
- Ensure smooth operations.
- Focus on both daily and longer-range calendars for multiple leaders and teams.
- Manage leader's personal calendar as directed.
- Coordinate travel plans for leader(s) and team and make mid-trip changes quickly when required.
- Compile information for reports and presentations.
- Screen communications for action items and due dates, bringing key items to the leader's attention.
- Initiate necessary actions, e.g., follow-ups, prioritizations, action required, etc.
- Draft responses for executive review, implementing their style into all communications.
- Provide assistance with office procedures or processes that help the team be more productive and efficient.
- Monitor departmental expenses, process expense reports in a timely manner and monitor expense reports submitted by executive and staff for accurate reporting.
- Manage budget for meeting planning.
- Conduct quality checks on invoices/accounts payable.
- Input travel expense and other expenses for payment; review and pass to office budget coordinator.
- Keep current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
- May participate in special projects as assigned.
- May perform other responsibilities as assigned.
Benefits
- medical/dental/vision
- life insurance
- short and long term disability coverage
- paid time off (minimum of 18 days per year)
- nine paid holidays
- 8 hours of Lifetime paid time off
- 8 hours of Unity Day paid time off
- 401(k) with company match
- company-paid pension plan
- business casual attire
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
