Exec Administrative Asst

American Electric Power•Columbus, OH

1d•Onsite

About The Position

Executive Administrative Assistant who provides high-touch, proactive administrative and operational support to a C suite or senior executive (typically salary grade 14+). Acts as a strategic gatekeeper and extension of the executive, managing complex calendars, communications, and logistics with absolute discretion and independent judgment. Maintains confidentiality of high-level decisions and sensitive information and reliably frees the executive to focus on strategic priorities.

Requirements

5+ years supporting senior executives (VP, SVP, EVP, CEO or equivalent), preferably supporting multiple senior leaders or board-level interactions.
Demonstrated expertise in advanced calendar management, cross-time-zone scheduling and complex travel planning.
Excellent written and verbal communication, high-quality proofreading and document preparation skills.
Strong project management and follow-up skills; comfortable tracking multiple streams of work to completion.
High emotional intelligence, professional presence and stakeholder management.
Expert user of Outlook/Google Calendar, Microsoft Office, video conferencing (MS Teams), and expense/travel systems (Concur, SAP, etc.).
Integrity: absolute discretion with confidential information and sound judgment in sensitive situations.
High school graduate or equivalent education and /or experience.
5 years or more of diversified thorough experience gained from work in various areas within the organization or similar administrative experience.
Must be computer/PC competent and have experience in utilizing general administrative office procedures and practices.

Nice To Haves

Some college and/or office administrator training desirable.

Responsibilities

Own and optimize the executive’s calendar across time zones: prioritize requests, create and enforce meeting buffers, manage recurring commitments, and ensure alignment with strategic priorities.
Proactively resolve conflicts and rebook meetings with minimal disruption; coordinate across multiple stakeholders and executive schedules.
Prepare and circulate agendas, pre-reads and briefing notes; ensure attendees receive materials and clear objectives 24–48 hours in advance.
Coordinate logistics for in-person, virtual and hybrid meetings (room/AV setup, virtual links, participant lists, RSVPs, catering, seating, and minutes).
Capture key decisions and action items, distribute concise follow-ups and track completion.
Plan and book complex domestic and international travel itineraries, visas, and ground transportation; prepare detailed itineraries and traveler briefings.
Reconcile expenses, submit reports timely and identify cost-saving opportunities.
Screen and prioritize email, calls, and requests; draft, edit and proofread correspondence and presentations on behalf of the executive.
Serve as a diplomatic liaison between the executive and internal/external stakeholders, preserving tone and intent.
Manage confidential files and document retrieval systems; ensure version control for presentations and sensitive documents.
Lead or support cross-functional administrative projects and special initiatives from planning through execution.
Exercise independent judgment within scope of authority, escalate appropriately, and make timely decisions to keep executive commitments on track.
Maintain strict confidentiality for all matters related to executive plans, personnel and corporate strategy.