EVS & Administrative Coordinator
About The Position
This role provides essential administrative support to the Director of EVS & Stewarding and the management team. The coordinator is responsible for a wide range of tasks including preparing reports, managing employee records, assisting with payroll and scheduling, processing purchase orders, maintaining inventory, and ensuring compliance with safety regulations. The position also involves coordinating meetings, assisting with new employee onboarding, and communicating with various internal departments and external vendors. A key aspect of the role is to support the day-to-day operational needs of both the EVS and Stewarding departments to ensure efficient operations and exceptional guest service, while maintaining strict confidentiality.
Requirements
- High school diploma or GED required
- Minimum of two years of administrative experience, preferably in hospitality, casino, hotel, healthcare, facilities management, or environmental services.
- Strong proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
- Excellent written and verbal communication skills.
- Strong organizational skills with exceptional attention to detail.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Ability to maintain confidentiality and exercise sound judgment.
- Professional, positive, and service-oriented attitude.
Nice To Haves
- Associate’s degree preferred.
- Experience with payroll, scheduling, purchasing, inventory management, and administrative systems preferred.
- Experience supporting Environmental Services, Stewarding, Housekeeping, Facilities, or Food & Beverage operations.
- Experience working in a union environment is preferred.
- Knowledge of OSHA regulations, chemical safety, and Safety Data Sheets (SDS) is a plus.
Responsibilities
- Provide administrative support to the Director of EVS & Stewarding and the management team.
- Prepare reports, spreadsheets, presentations, and departmental correspondence.
- Maintain employee personnel files, attendance records, training records, and departmental documentation.
- Assist with scheduling, payroll preparation, timekeeping, and employee attendance tracking.
- Track employee call-outs, vacation requests, leaves of absence, and disciplinary documentation.
- Process purchase orders, invoices, vendor contracts, and departmental expenses.
- Maintain inventory of cleaning chemicals, equipment, uniforms, stewarding supplies, smallwares, and operational materials.
- Coordinate ordering of departmental supplies while maintaining established inventory levels and budget controls.
- Maintain Safety Data Sheets (SDS) and ensure all required compliance documentation is current.
- Coordinate meetings, prepare agendas, record meeting minutes, and follow up on action items.
- Assist with onboarding new employees, scheduling orientations, training sessions, and maintaining certification records.
- Communicate professionally with Human Resources, Purchasing, Facilities, Finance, Food & Beverage, Housekeeping, and outside vendors.
- Monitor departmental email and respond to internal and external requests in a timely manner.
- Assist with employee recognition programs, departmental events, and special projects.
- Maintain strict confidentiality of employee and company information.
- Support the day-to-day operational needs of both the EVS and Stewarding departments to ensure efficient operations and exceptional guest service.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
