Events Specialist (4 Month Assignment)

Sunward Federal Credit Union•Albuquerque, NM

2d•$40 - $45

About The Position

This is a 4-month assignment for an Events Specialist. The role involves supporting the execution of various corporate, community, member, employee, and business development events. Key responsibilities include coordinating event logistics, managing registration platforms, handling vendor relationships, preparing event materials, assisting with on-site management and breakdown, coordinating staff and volunteers, tracking event inventories, collecting metrics for post-event reporting, and maintaining event calendars and timelines. Additionally, the role provides administrative support such as coordinating meetings, preparing documents, assisting with budget tracking and invoice processing, maintaining organized records, and supporting departmental communication. Relationship management is also a key aspect, involving building positive working relationships with internal stakeholders, vendors, community partners, and event attendees, serving as a professional representative of the organization, and collaborating with other departments.

Requirements

Bachelor's degree in Event Management, Hospitality, Marketing, Communications, Business Administration, or related field preferred.
Two to four years of experience in event planning, hospitality, project coordination, administrative support, or related experience.
Experience coordinating multiple projects simultaneously with competing deadlines.
Financial services or corporate event experience preferred.

Responsibilities

Support the execution of corporate, community, member, employee, and business development events.
Coordinate event logistics including venue arrangements, catering, rentals, transportation, audiovisual needs, signage, and supplies.
Manage event registration platforms, RSVP tracking, attendee communications, and guest lists.
Coordinate vendor relationships and assist with contract administration and logistics management.
Prepare event materials including agendas, run-of-show documents, staffing plans, name badges, signage, event kits, etc.
Assist with event setup, on-site management, troubleshooting, and event breakdown.
Coordinate volunteer and staff assignments for events and ensure all participants have the information necessary to be successful.
Track event inventories including promotional items, signage, giveaways, and event equipment.
Collect event metrics and assist with post-event reporting and evaluation.
Maintain event calendars and project timelines to ensure deadlines are met.
Coordinate meetings, calendars, and scheduling requests as needed.
Prepare presentations, reports, meeting materials, and other departmental documentation.
Assist with budget tracking, invoice processing, purchase requests, and expense reconciliation.
Maintain organized records of event contracts, vendor information, sponsorship agreements, and departmental files.
Support department communication efforts and internal coordination activities.
Assist with special projects and other administrative responsibilities as assigned.
Build positive working relationships with internal stakeholders, vendors, community partners, and event attendees.
Serve as a professional representative of the organization at events and meetings.
Collaborate with marketing, communications, retail, business development, and other departments to support organizational initiatives.