Events Program Coordinator, School of Law

University of Texas at Austin

1d•Onsite

About The Position

The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community. The University of Texas at Austin provides an outstanding benefits package to staff, including competitive health benefits (Employee premiums covered at 100%; family premiums at 50%), vision, dental, life, and disability insurance options, paid vacation, sick leave, and holidays, Teachers Retirement System of Texas (a defined benefit retirement plan), additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b), flexible spending account options for medical and childcare expenses, training and conference opportunities, tuition assistance, athletic ticket discounts, access to UT Austin's libraries and museums, and free rides on all UT Shuttle and Capital Metro buses with staff ID card. The purpose of this role is to plan and execute internal event requests from Faculty, Staff and Students at the University of Texas School of Law ensuring that all events run smoothly and are aligned with the Law School's mission of excellence.

Requirements

Bachelor's degree.
Three years of experience coordinating a wide range of events.
Excellent communication skills and detail oriented.
Demonstrate the ability to prioritize responsibilities, problem solve, manage multiple concurrent projects, and meet deadlines.
Show initiative and good judgment.
Able to work independently and as a part of a team.
Strong positive interpersonal and customer service skills.
Must be composed and professional under stress to effectively represent the Law School.
Proficiency in MS Outlook, MS Excel, and MS Word.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

More than the required years of experience in event coordination.
Excellent project management and organizational skills.

Responsibilities

Assist with the planning and execution of Texas Law alumni events by following established event production templates and The University of Texas policies and procedures.
Create event registration pages, maintain the event calendar, coordinate event requests, submit work orders, process payments, submit contracts, develop event timelines, schedule planning meetings, track and compile event metrics, prepare event supplies, and maintain organized event inventory and event files.
Coordinate on-site event operations, including assisting with event setup and teardown, staffing check-in tables, and successfully managing multiple responsibilities simultaneously during events.
Assist with event outreach initiatives using communication platforms.
Proofread event communications for accuracy and consistency, and collaboratively manage the Events inbox by monitoring, prioritizing, and responding to inquiries in a timely and professional manner.
Perform other related duties and responsibilities as assigned.

Benefits

Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
Vision, dental, life, and disability insurance options
Paid vacation, sick leave, and holidays
Teachers Retirement System of Texas (a defined benefit retirement plan)
Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Training and conference opportunities
Tuition assistance
Athletic ticket discounts
Access to UT Austin's libraries and museums
Free rides on all UT Shuttle and Capital Metro buses with staff ID card