Events & Production Coordinator

The Center for Action & Contemplation • Albuquerque, NM

5d • $24 - $30 • Hybrid

About The Position

The Center for Action and Contemplation (CAC) is seeking an Events & Production Coordinator to support the day-to-day operations of its Events and Production team. This role serves as a central point of coordination across projects, calendars, and communications, ensuring that events, productions, and internal workflows run smoothly and efficiently. The coordinator will partner closely with the Director of Events & Production, Senior Producer, Producer, and Events Manager to keep projects moving forward and details managed. This position is ideal for someone highly organized, proactive, and who takes pride in strong communication and reliable follow-through, playing a key role in supporting meaningful content and experiences.

Requirements

• 1–3 years of experience in a coordination, administrative, or project support role
• Strong organizational skills with demonstrated ability to manage multiple priorities
• Excellent written and verbal communication skills
• Experience working cross-functionally in a collaborative environment
• Familiarity with project management tools such as Asana (or similar)
• Comfort with Zoom and supporting virtual meetings or events
• Proficiency in Microsoft Office Suite and shared documentation tools

Nice To Haves

• Experience supporting events, media, or production teams
• Experience working in a nonprofit or small team environment
• Systems thinking mindset—ability to connect tasks to broader project goals
• Interest in or curiosity about CAC’s mission and contemplative work

Responsibilities

• Serve as a key point of contact for scheduling, calendar coordination, and cross-team meeting logistics
• Track action items, follow-ups, and deadlines to ensure timely completion of work
• Support internal workflows and help connect day-to-day tasks to broader team projects
• Maintain and update project plans in Asana, ensuring timelines, tasks, and statuses are accurate and visible
• Organize and maintain shared documentation across platforms (SharePoint, shared drives, etc.)
• Assist in setting up new projects and ensuring clear structure from kickoff through completion
• Prepare agendas, take meeting notes, and track action items across team meetings
• Draft routine internal and external communications, including scheduling and follow-ups
• Monitor shared inboxes and communication channels, routing requests appropriately
• Provide logistical and administrative support across events and production workflows
• Assist with Zoom-based course calls, including setup, hosting support, and participant management
• Support preparation of run-of-show documents and meeting materials
• Assist with organizing and shipping materials for in-person events as needed
• Maintain consistent file organization, naming conventions, and documentation standards
• Identify gaps or inefficiencies in workflows and proactively suggest improvements
• Act as a steady, reliable presence helping the team stay organized and on track

Benefits

• Medical, dental and vision plans with options to best meet your needs
• 401(k)
• Generous PTO, including organizational-wide week-long break in the summer and winter.
• Full-time employees receive 3 months of paid sabbatical leave after 7 years of service.
• Paid Sick Leave
• Personal Retreat: 5 paid days off to attend one spiritual retreat a year after your first year of employment
• Professional Development Stipend
• Five free books annually in addition to all free digital downloads from CAC Library

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed