Events & Partnerships Coordinator

LabCentral•Cambridge, MA

21h•Onsite

About The Position

LabCentral is seeking an Events Operations & Partnerships Coordinator. This is a collaborative role partnering alongside the Events Marketing & Partnerships Lead and reporting directly to the Associate Manager of Events & Partnerships. The role involves owning end-to-end event logistics for various formats, building and managing vendor and external partner relationships, and documenting operational processes. The coordinator will also participate in shared team responsibilities such as event calendar management, budget tracking, stakeholder communications, and on-site support.

Requirements

2–3 years of experience in events operations, coordination, or a closely related field (ideally across multiple event formats and volumes)
Demonstrated experience managing event logistics end-to-end, from planning through day-of execution and post-event wrap-up
Experience coordinating with vendors, venues, or external partners (including scheduling, contracts, and follow-through)
Proficient in Microsoft Office Suite
Experience with event management platforms (Swoogo, Eventbrite, or similar) for registration and calendar management

Nice To Haves

Familiarity with the life sciences or startup ecosystem

Responsibilities

Own logistical delivery for events across all formats: corporate and internal, conferences, social and experiential, and virtual and hybrid
Build and maintain run-of-show documents, production schedules, event timelines, and day-of briefings
Serve as the primary on-site point of contact for logistics, A/V, setup, vendor coordination, and breakdown
Coordinate event spaces, materials, and equipment across LabCentral's Cambridge sites
Oversee virtual event setups using Zoom and Microsoft Teams
Build and manage relationships with key operational partners: venues, A/V providers, catering, production, and staffing vendors
Lead vendor sourcing, negotiation, and contracting (building a reliable, high-quality supplier base that supports program volume)
Serve as the operational point of contact for resident companies, sponsors, and external guests during events
Support partner onboarding and maintain sponsorship relationship continuity in coordination with the Partnerships & Marketing Lead
Build and maintain the team's operational playbooks, checklists, templates, and onboarding materials
Identify and implement improvements to event processes and operational efficiency across the full program
Document institutional knowledge so team capacity is never dependent on any single person
Manage the events calendar, ensuring accurate scheduling and clear visibility across all sites and teams
Actively participate in shared team responsibilities including events calendar management, cross-team scheduling visibility, budget tracking, spend documentation, stakeholder communications, partner updates, on-site troubleshooting, and real-time event support.