Events Operations Coordinator

Literati

1d•$50,000 - $60,000•Hybrid

About The Position

As an Events Operations Coordinator for Literati, your role is to help scale our national conference and event operations while ensuring a consistent, professional, and engaging brand experience across every touchpoint. In this role, you will primarily support conference planning, logistics, and operational infrastructure while partnering closely with Sales, Marketing, Creative, and Operations teams to coordinate event assets, inventory, and post-event follow-up. You’ll help build scalable systems and repeatable processes that support both brand growth and revenue generation. This role is based in the greater Chicagoland area (Chicago or surrounding suburbs) and requires occasional travel to our Elgin office (approximately 3–4 times per year) and national conferences (approximately 3–4 trips per year), which may include evenings and weekends.

Requirements

2+ years of experience in event coordination, conference support, marketing operations, sales support, project coordination, or related fields
Strong organizational and project management skills with exceptional attention to detail
Experience coordinating multiple projects and deadlines simultaneously
Excellent written and verbal communication skills
Ability to collaborate cross-functionally in a fast-paced environment
Ability to travel occasionally for conferences and events

Nice To Haves

Experience with Google Workspace, Microsoft Office, and CRM systems such as Salesforce is preferred

Responsibilities

Own conference calendar management, registrations, exhibitor deadlines, logistics, and booth execution
Coordinate conference materials, sponsorship deliverables, staffing logistics, shipping, and travel communication
Partner with Operations to ensure conference assets and materials are prepared, shipped, and event-ready
Support post-event reporting, lead handoff, and conference debrief processes
Build and maintain conference playbooks, timelines, inventory tracking, and operational processes
Standardize conference booth packages and materials to support scalable event execution
Partner with Sales, Marketing, Creative, and Operations teams to coordinate conference execution and materials
Create and manage creative briefs while tracking timelines, approvals, and delivery of conference assets
Monitor post-event lead follow-up activity and flag gaps in sales engagement
Maintain clean and accurate data across event and lead management workflows
Support webinar logistics, lead queue coverage, incentive fulfillment, and occasional community engagement needs
Become fully trained to support conference attendance and onsite execution when needed, independently
Other duties as assigned