Events Manager - Pittsburgh, PA

VetJobs • Pittsburgh, PA

1d • Hybrid

About The Position

The Events Manager coordinates official events, including academic, community, and stewardship ceremonies, receptions, donor and friend recognitions, as well as conferences, seminars, lectures, meetings, and reading groups. Events may be held in person or virtually.

The role oversees coordination with University teams and external vendors for services such as catering, police, audiovisual support, facilities management, parking and transportation, risk management, budget accounting, photography, student leadership, volunteers, and outside service and material providers. The Events Manager also oversees guest lists and invitations, budget and report preparation, research, event-component design, sponsor event budgets, and event promotion, public relations, and marketing.

The position requires strong analytical and communication skills and the ability to multitask throughout the workday. It is a full-time regular staff position with a hybrid arrangement combining on-campus and remote work as determined by the department. The schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m., with sporadic work outside regular hours. The work is generally sedentary, though it may sometimes be physically uncomfortable and involve sitting, stooping, bending, very light lifting, and walking around campus and the Oakland area.

Requirements

• Bachelor's degree, with a combination of education and relevant experience considered in lieu of the education and/or experience requirement.
• At least 3 years of experience, with a combination of education and relevant experience considered in lieu of the education and/or experience requirement.
• Excellent analytical and communication skills.
• Ability to multitask throughout the workday.

Responsibilities

• Coordinate official academic, community, and stewardship events, ceremonies, receptions, and donor or friend recognitions.
• Coordinate conferences, seminars, lectures, meetings, and reading groups in person and virtually.
• Oversee coordination with University teams and external vendors for catering, police, audiovisual services, facilities management, parking and transportation, risk management, budget accounting, photography, student leadership, volunteers, and outside service and material providers.
• Oversee guest lists and invitation development.
• Prepare budgets and reports, conduct research, and design event components.
• Assist sponsors with developing event budgets.
• Manage event promotions, public relations, and marketing.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager