Events Manager - Entry Level

University of Miami•Coral Gables, FL

1d•Onsite

About The Position

The Events Manager oversees all aspects of planning meetings, conferences, workshops, seminars, lectures, and other special events for assigned departments. The role ensures event amenities and accommodations are adequate; identifies appropriate conference facilities and negotiates contracts for on- and off-campus events; secures speakers and presenters and coordinates their travel, lodging, and fees; develops event-related print materials; and coordinates audiovisual needs with vendors. The Events Manager manages public relations and communications related to events, coordinates event amenities and activities, and supervises and mentors event staff to promote optimal customer service. The role also sets, communicates, and maintains project timelines and priorities; liaises with suppliers, community members, and internal and external sources; and establishes and assesses internal controls and compliance with University policies and procedures. The Events Manager ensures employees receive training on applicable controls, policies, and procedures. The listed duties are not all-inclusive and may be expanded as necessary.

Requirements

Bachelor’s degree in a relevant field.
Minimum 5 years of relevant experience.
Ability to learn new procedures, technologies, and protocols and adapt to changing priorities and work demands.
Ability to work collaboratively and contribute to a team environment.
Proficiency with office software, technology, and relevant computer applications.
Strong written and verbal communication skills for interacting with colleagues and stakeholders.

Nice To Haves

Relevant education, certifications, and/or work experience may be considered.

Responsibilities

Plan meetings, conferences, workshops, seminars, lectures, and other special events for assigned departments.
Ensure event amenities and accommodations are adequate.
Identify appropriate conference facilities and negotiate contracts for on- and off-campus events.
Secure speakers and presenters and coordinate their travel, lodging, and fees.
Develop event-related print materials and coordinate audiovisual needs with vendors.
Manage public relations and communications related to conferences and events.
Coordinate event amenities and activities.
Supervise and mentor event staff to ensure optimal customer service.
Set, communicate, and maintain timelines and priorities for each project.
Liaise with suppliers, the community, and internal and external sources.
Establish and continuously assess the effectiveness of internal controls and compliance with University policies and procedures.
Ensure employees are trained on controls within the function and on University policies and procedures.