Events Coordinator - NBA Conference Services

Aramark•New York, NY

17h•Onsite

About The Position

The Event Coordinator supports Senior Event Managers in the planning, coordination, and execution of in-office programming and events. This role works cross-functionally with internal departments, Employee Resource Groups (ERGs), and external vendors to deliver seamless, high-quality experiences.

Requirements

Ability to work a flexible schedule, including evenings and weekends as needed
Strong customer service orientation
Excellent communication and organizational skills
High attention to detail and ability to manage multiple priorities

Nice To Haves

Prior experience in event coordination, hospitality, or food & beverage preferred
Experience with event booking systems or coordination tools preferred

Responsibilities

Support Senior Event Managers in overseeing in-office programming across departments and ERG groups
Assist in the planning and execution of events of varying size and complexity
Coordinate event operations, including staffing, rental equipment, third-party vendors, setup, service, and breakdown of food, beverages, and event spaces
Manage conferencing and event logistics, including room configurations, bookings, and guest registrations through the Workplace Experience (WPX) inbox
Assist with coordination and execution of office tours
Support external vendor management, including agreements, documentation, and organization
Prepare meeting materials, take notes, and maintain event checklists to ensure smooth execution
Assist with coordinating all aspects of assigned events, including audiovisual (AV) needs, room setups, food and beverage, materials, and rentals
Attend daily and weekly Banquet Event Order (BEO) meetings to review updates and changes to upcoming events
Serve as a liaison between Workplace Experience (WPX), café operations, and event programming teams
Maintain a positive, collaborative work environment and high level of professionalism