Conference Allocation Coordinator (Corporate Events)

First Global Management Services, Inc.•New York, NY

4h•Hybrid

About The Position

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, FIRST has utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies, a global leader in event production and technology. As the Conference Allocations Coordinator, you will be responsible for scheduling meetings between investors and C-level executives for small and large-scale Corporate Access Conferences, preparing schedules for corporate management teams, and consistently delivering exceptional service to clients through excellent organizational and customer service skills.

Requirements

1-2 + years’ Corporate Access Meetings experience, heavy administrative support, and/or meeting coordination required
Bachelor's degree preferred or equivalent practical experience
Proficient with Microsoft Office including Word, Excel, and PowerPoint
Project Management experience, preferably in the financial services industry or a corporate environment
Ability to manage multiple projects simultaneously
Attention to detail and ownership of projects
Highly organized with the ability to work in a high-pressured environment
Excellent written and oral communication skills at all levels
Lead by example, fostering a positive environment
Ability to create best practices and take on new initiatives independently
Client-centric, approachable, ability to adjust to client needs and style and deepen relationships in support of their business and programs; adapt to ever-changing demands and different client work styles
Motivated, self-starter, ability to take direction and work independently; ability to think innovatively

Nice To Haves

Working knowledge of Dealogic / Conference Manager a plus

Responsibilities

Meeting coordination for investors, internal teams, and corporate clients for corporate access events
Work closely with Corporate Access Specialists, Corporates, Research, Institutional Equity Sales, and Investment Banking to coordinate and allocate Corporate Access Days and Conferences
Build strong relationships with Corporate management teams as well as with other internal constituents
Allocate 1x1 and group meetings for Conferences of varying sizes and different degrees of complexity as lead or support
Maintain and distribute conference schedules
Action schedule changes on corporate and investor schedules in a timely manner
Proactively manage and respond to a high volume of emails received in a shared team inbox
Work with the Sales team to understand the account base and investor growth potential
Coordinate and communicate meeting details with Corporate contacts and the Sales team
On-site management of the 1x1 desk for Conferences as necessary, manage last minute changes and requests
Day-of-event execution for virtual or in-person event needs
Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork)

Benefits

Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life, Disability & Pet Coverages
Wellness Stipend
Mobile Phone Allowance
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
Aura Identity Theft Protection
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.