Events Coordinator

Summit

6d•$50,000 - $67,000•Remote

About The Position

At Summit, we’re looking for people who can bring order to moving pieces, keep things on track, and help create experiences that feel seamless from start to finish. As an Events Coordinator, you’ll support the planning and execution of both virtual and in-person events that strengthen relationships, support business initiatives, and elevate the Summit brand experience. In this role, you’ll help coordinate the operational details behind conferences, trade shows, customer events, webinars, internal meetings, and partner engagements across multiple business units and audiences. From vendor coordination and shipping logistics to event communications and onsite support, you’ll play a key role in helping events run smoothly while balancing timelines, budgets, priorities, and stakeholder needs across a busy event calendar. The ideal candidate is highly organized, detail-oriented, adaptable, and comfortable managing multiple priorities in fast-paced environments. Success in this role comes from staying proactive, communicating clearly, and bringing a positive, team-first attitude even when timelines shift or event details change.

Requirements

2–4 years of experience supporting conferences, trade shows, webinars, customer events, or related event programs
Highly organized and comfortable managing multiple projects, timelines, budgets, and moving pieces at once
Communicate clearly and work well with both internal teams and external vendors
Can stay flexible and solution-oriented in fast-paced environments and tight deadlines
Experience coordinating vendors, schedules, shipping, logistics, and event materials
Comfortable using Microsoft Office, Google Workspace, and event or project management tools
Experience supporting virtual or hybrid events using platforms such as Microsoft Teams, Zoom, or Cvent
Pay attention to the details while still keeping the bigger picture in mind
Bring a positive, collaborative attitude and are willing to jump in wherever needed
Willing to travel for events as needed (approximately 15%)

Nice To Haves

Supported B2B or technology industry events and trade shows
Experience managing swag, branded materials, or event inventory
Experience balancing competing priorities across multiple departments or event programs
Enjoy bringing structure and organization to fast-moving projects

Responsibilities

Coordinate logistics for conferences, trade shows, customer events, webinars, internal meetings, and partner engagements
Support the execution of 30+ events annually across multiple business units, audiences, and event types
Manage vendor relationships for venues, catering, A/V, transportation, shipping, swag, and event-related services
Support attendee registrations, communications, lead collection tools, and onsite check-in processes
Coordinate shipping, tracking, and delivery of event materials, technology equipment, and branded collateral
Build and maintain event timelines, budgets, project trackers, and task lists to keep initiatives moving forward
Partner with teams across Marketing, Sales, Product, Partner, and Operations teams to align event goals, messaging, and execution with company priorities and KPIs
Help manage and maintain an overarching enterprise event calendar to support visibility, planning, and coordination across the organization
Provide onsite and virtual event support, helping troubleshoot issues and keep events running smoothly throughout execution
Maintain inventory of event materials, giveaways, branded collateral, and event technology equipment
Manage the company swag store, including inventory coordination and fulfillment support
Identify opportunities to improve organization, processes, and the overall event experience