Events Coordinator

Barrow Wise Consulting•Alexandria, VA

28d

About The Position

Enjoy problem-solving, need a venue to display your creativity, and emerging technologies pique your interest; if so, Barrow Wise Consulting, LLC is for you. As a multi-disciplined leader, you understand the gifts that set you apart from everyone else. Demonstrate innovative solutions to our clients. Join Barrow Wise Consulting, LLC today. Responsibilities: The Events Coordinator will support Barrow Wise's NSF project and perform the following duties: Provide logistics support for a variety of meetings, events, and conferences Provide direct support to internal and external events, including managing venue requirements, signage, invitations, attendance, and other requirements as needed. Research requirements and context for various events, meetings, and conferences, to ensure that the NSF Director and OLPA Staff are prepared to interact with various audiences and stakeholders. Identify and manage inventory for educational information resources and other outreach materials. Coordinate exhibit design, technology, and management with designated vendors/partners. Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits and activations, supplies, and experiences to suit specific event needs. Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates). Oversee all logistical elements of designated events, including but not limited to working with the venue staff to manage venue contracts (i.e., electric, internet, rentals, etc.), signage/decor, shipping to and from events, and overseeing any catering needs. Independent room setup and take down for smaller events/projects. Provide pricing/purchasing for signage/décor in concert with the NSF branding team. Provide set-up, breakdown, and support throughout the event to ensure it runs smoothly. Familiar with federal requirements (e.g., 508 compliance) and will ensure NSF is compliant with such regulations. An ideal candidate has the following: U.S. Citizenship Bachelor's Degree and seven years of experience Minimum 7 years of event coordination/management experience Provide the following samples: 2-3 Pictures of expo-style booths you have managed; a sample (snapshot) inventory list; a sample event checklist; Expert level of experience with using the Adobe Creative Cloud suite of products. Expert level of experience using the Microsoft Office suite of products. Ability to gather requirements from stakeholders and work collaboratively within a team as well as independently on assigned projects. Ability to take creative directions from stakeholders. Demonstrated expert level of experience with asset management systems. Demonstrated expert level of experience working with major trade exposition companies, including managing relationships, purchasing of materials and services, coordinating logistics, and other related activities Demonstrated ability to manage shipping and receiving logistics, including direct-to-site shipping, shipping to an advanced warehouse, overnight shipping, and event-to-event shipping. Ability to generate detailed after-action reports for each event. Join the team at Barrow Wise Consulting, LLC, for a fulfilling and engaging experience! Our team is dedicated to providing innovative solutions to our clients in an ethical and diverse work environment. We offer competitive compensation packages, excellent benefits, and opportunities for growth and advancement. Barrow Wise is an equal-opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBT are welcome to apply. Our employees stand behind Barrow Wise's core values of integrity, quality, innovation, and diversity. We are confident that Barrow Wise's core values, business model, and team focus create positive career paths for our employees. Barrow Wise will continue to lead the industry in delivering new solutions to clients and persevere until the client is overjoyed.

Requirements

U.S. Citizenship
Bachelor's Degree and seven years of experience
Minimum 7 years of event coordination/management experience
Provide the following samples: 2-3 Pictures of expo-style booths you have managed; a sample (snapshot) inventory list; a sample event checklist;
Expert level of experience with using the Adobe Creative Cloud suite of products.
Expert level of experience using the Microsoft Office suite of products.
Ability to gather requirements from stakeholders and work collaboratively within a team as well as independently on assigned projects.
Ability to take creative directions from stakeholders.
Demonstrated expert level of experience with asset management systems.
Demonstrated expert level of experience working with major trade exposition companies, including managing relationships, purchasing of materials and services, coordinating logistics, and other related activities
Demonstrated ability to manage shipping and receiving logistics, including direct-to-site shipping, shipping to an advanced warehouse, overnight shipping, and event-to-event shipping.

Responsibilities

Provide logistics support for a variety of meetings, events, and conferences
Provide direct support to internal and external events, including managing venue requirements, signage, invitations, attendance, and other requirements as needed.
Research requirements and context for various events, meetings, and conferences, to ensure that the NSF Director and OLPA Staff are prepared to interact with various audiences and stakeholders.
Identify and manage inventory for educational information resources and other outreach materials.
Coordinate exhibit design, technology, and management with designated vendors/partners.
Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits and activations, supplies, and experiences to suit specific event needs.
Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates).
Oversee all logistical elements of designated events, including but not limited to working with the venue staff to manage venue contracts (i.e., electric, internet, rentals, etc.), signage/decor, shipping to and from events, and overseeing any catering needs.
Independent room setup and take down for smaller events/projects.
Provide pricing/purchasing for signage/décor in concert with the NSF branding team.
Provide set-up, breakdown, and support throughout the event to ensure it runs smoothly.
Familiar with federal requirements (e.g., 508 compliance) and will ensure NSF is compliant with such regulations.
Ability to generate detailed after-action reports for each event.