Events Coordinator

ARCTARIS SADDLEBACK SKI OPERATIONS LLC•Rangeley, ME

5h•$24 - $27•Onsite

About The Position

A member of the Marketing Department reporting to the Director of Marketing, the Events Coordinator oversees the planning, organization, and execution of on-mountain and resort events that enhance the guest experience, build community engagement, and support the resort’s brand and revenue goals. The Events Coordinator must be an excellent communicator, thrive in a fast-paced environment, and enjoy working collaboratively across departments to bring events to life. This position requires a flexible schedule, including evenings, weekends, and holidays throughout the winter season.

Requirements

Experience planning and executing events, preferably in hospitality, tourism, recreation, or a related industry
Strong project management and organizational skills with the ability to manage multiple events simultaneously
Budget management experience
Excellent communication and interpersonal skills
Strong attention to detail and problem-solving abilities
Proficiency with Microsoft Office and Google Workspace
Ability to work independently while collaborating effectively with cross-functional teams
Ability to lift and move event materials and work outdoors in varying weather conditions
Valid driver's license preferred

Responsibilities

Plan, coordinate, and execute the resort's calendar of events, including signature festivals, races, competitions, concerts, family programming, holiday celebrations, and others.
Develop event timelines, production schedules, and operational plans to ensure successful execution
Coordinate logistics including venue setup, equipment, permits, staffing, entertainment, vendors, sponsors, and event supplies
Serve as the on-site event manager during events, ensuring smooth operations and an exceptional guest experience
Conduct post-event evaluations and identify opportunities for improvement
Together with the Director of Marketing, develop, monitor, and manage the annual Events budget
Track event expenses and ensure events are delivered within approved budgets
Manage relationships with vendors, contractors, entertainers, and service providers
Process invoices and maintain accurate financial records related to events
Collaborate with Marketing, Food & Beverage, Mountain Operations, Guest Services, Lodging, Retail, and other departments to coordinate event operations
Work closely with the Marketing team to develop promotional timelines and ensure events are effectively marketed across digital, print, email, and social media channels
Coordinate volunteer staffing and event support personnel when applicable
Build and maintain strong relationships with sponsors, community organizations, vendors, entertainers, and event partners
Represent the resort professionally while working with external partners and guests
Maintain the annual events calendar and planning documents
Prepare event recaps, attendance reports, and budget summaries
Ensure compliance with resort policies, safety procedures, and applicable regulations
Assist with additional marketing initiatives and resort projects as needed