Events Coordinator - High West Distillery

Constellation Brands•Wanship, UT

22d•$22 - $30

About The Position

High West is seeking a reliable Event Coordinator to join our team and assist with the planning, coordination and execution of events at our three hospitality locations. In this role, you will be responsible for organizing the final details of events, ensuring the seamless execution of events, and providing exceptional customer service to all guests. You will work closely with the Sales & Event Coordinators to ensure all event details are executed to perfection, as well as developing and maintaining SOPs for the events team and program. The goal is to provide epic High West experiences to all clients by creating unforgettable events that highlight the best of our brand. High West’s mission “to make delicious whiskey, to share our love of whiskey with our customers, and to celebrate our home, The West” and vision to “be known worldwide as a top tier Whiskey maker with the best visitor experience in the industry” will guide the activities of this role.

Requirements

Minimum of 2 years' experience in event coordination
Passion for hospitality and events with a willingness to do what is needed to produce the best experience for our guests
Strong interpersonal and communication skills Verbal, written, listening & presentation
Ability to take direction and work with existing guidelines and processes
Ability to work with a diverse set of team members
Ability to communicate effectively with a diverse set of clients
Must be experienced with computers; to include Microsoft Office (Word, Excel and Power Point), Outlook, restaurant reservations, POS and event management software
Demonstrate a high level of follow through and ability to meet multiple deadlines
Strong organizational and time management skills
Motivated, self-starter able to work individually and in a team
Dedication to providing excellent customer service
Willingness to work a flexible schedule, including days, evenings, weekends and holidays

Nice To Haves

Previous experience in the hospitality industry preferred
Portrays High West core values

Responsibilities

Collaborate with Sales & Event Coordinators to ensure a smooth transition and take ownership of each event within two weeks of contract confirmation. Responsibilities include, but are not limited to, the planning and finalization of key event details such as timeline, floor plan, table settings, guest headcount, menus and dietary restrictions, for a wide range of events including corporate, social, branded, and weddings
Banquet Event Orders (BEO) process & event coordination in Triple seat
Participate in weekly BEO meetings, ensuring supplies, staffing, venue, and vendors are prepared
Oversee and execute events, including catering, bar service, activations, entertainment, and any other vendors as needed
Oversee all event spaces to ensure they are clean, organized, and meet the expectations of guests and event organizers
Address any issues or concerns that arise during events, including guest complaints, vendor issues, or logistical challenges
Ensure that all event-related documentation is completed accurately and in a timely manner
Collaborate with the Events Team on the planning, management, and execution of branded events throughout the year, taking ownership of assigned tasks such as event design and décor, budget management, vendor coordination, entertainment, and run of show.
Attend and support regular meetings with Event Team, and one on one meetings with the Event Manager
Work with the Event Manager to establish, refine, and elevate the Event Program and SOPs for the event team
Weekly event inventory & organization, coordinating ordering needs with AGM
Improve on existing event SOP as needed

Benefits

We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), and any other benefits to eligible employees.

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