Events Coordinator | Henrico Sports & Events Center

ASM Global•Henrico Sports & Events Center, VA

4d•Onsite

About The Position

Legends Global is the premier partner to the world’s greatest live events, venues, and brands. We deliver a fully integrated suite of premium services through a white-label model that keeps our partners front and center — from feasibility and project development to sales, partnerships, hospitality, merchandise, venue management, and world-class content and booking. With a global network of more than 450 venues, hosting 20,000 events and welcoming 165 million guests annually, Legends Global brings unmatched scale, expertise, and connectivity to help our partners grow. The Legends Global Way guides how we operate: Align, Scale, Connect, Team, Win — shared success, repeatable systems, connected solutions, unstoppable teams, and wins that are earned every day.

Requirements

Bachelor's Degree from four-year University
1 to 2 years related experience and/or training
Or equivalent combination of education and experience
Working knowledge of the principles of facility management, services and equipment for a similar facility
Proficiency in Microsoft Office software and general office equipment
Demonstrated organizational, planning and problem-solving skills.
Excellent communication, presentation and interpersonal skills.
Ability to prioritize multiple projects and meet deadlines. Work effectively under pressure and/or stringent schedules.
Ability to work with minimal supervision and to interact with all levels of staff and clients.

Nice To Haves

Ticketing experience preferred, including experience with ticketing platforms, event setup, sales reporting, and box office operations.

Responsibilities

Meets with clients and/or their liaison(s) to plan and organize event logistics.
Coordinates activities with the various service contractors for events.
Guides clients in the preparation of events by interpreting and explaining contract provisions, policies, and procedures.
Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.
Makes check requests and event related purchases.
Provides clear, concise, and timely communications of detailed requirements to the appropriate Operations personnel.
Assists in scheduling operational set-ups to provide equipment or service’s needs. Monitors and supervises facility set-up when necessary.
Serves as primary liaison between clients and facility departments.
Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events. Follows-up on all client requests, concerns, and problems.
Attends appropriate planning, organization and other event and facility meetings in support of facility operations.