Events Coordinator

CELEBRATION CHURCH • Georgetown, TX

5d • Onsite

About The Position

The Events Coordinator plans and executes events across Celebration Church by coordinating the systems, processes, and logistics that support excellent, ministry-aligned event experiences. This role partners with ministries and teams to ensure events are well-organized, clearly communicated, and executed with consistency and excellence.

Requirements

• Mature Christian who calls Celebration Church home and supports the Church’s culture, vision, and values
• Unwavering commitment to place Christ first in all you do
• Desire to ensure people are known, loved and celebrated
• Continually seeking growth with Christ and encouraging others to do the same
• Passion for excellence, always looking to improve
• Deep understanding of the value of being part of a family that is unified for a greater cause
• Must have completed all steps of Connection Point within 60 days of hire
• Passion for creating and hosting well-executed experiences for excellent attendee and guest exeriences
• Strong project management skills to manage timelines, milestones, and multiple priorities effectively
• Collaborative team player who works well with staff and Dream Team members across departments
• Able to translate ideas into clear, actionable plans with strong attention to detail and follow-through
• Communicate clearly and consistently with internal teams, campuses, vendors, and partners
• Highly organized with the ability to manage documentation, track action items, and maintain workflow visibility through project management tools
• Creative problem solver who can adapt and remain focused in a fast-paced, event-driven environment
• Utilize work management tools to maintain visibility, alignment, workflows and progress across events
• Proven ability to meet deadlines while maintaining excellence within approved budgets and resources
• Prepares clear and detailed planning documents to support seamless event execution and team alignment
• Manage vendor relationships, including research, coordination, and monitoring event deliverables
• Maintain confidentiality of vendor relationships, attendee information, and internal proprietary processes.
• Willingness and flexibility to work outside of normal business hours as required by event schedules
• Minimum of 2 years working or serving in a ministry, Dream Team, or non-profit environment

Nice To Haves

• Prior experience in Events or hospitality settings a plus

Responsibilities

• Lead the planning and execution of events to ensure alignment with ministry vision and leadership direction
• Uphold event standards, systems, and best practices throughout planning and execution
• Collaborate with ministries and teams to prioritize event needs and meet key deadlines
• Help reinforce vision and alignment among staff, Dream Team members, and vendors
• Provide on-site event execution support for assigned Events
• Participate in event planning meetings during ideation and early development stages
• Lead event planning processes, including timelines, agendas, and documentation
• Coordinate with campus teams to align on strategy and ensure consistent execution across locations
• Communicate event details clearly to staff teams for effective implementation
• Evaluate events through post-event feedback, metrics, and observations to improve systems and execution
• Coordinate purchasing and ordering of event-related supplies and inventory
• Oversee event registration processes, including form creation, setup, and response tracking
• Ensure accuracy of space reservations and event setup requests across campuses
• Maintain and update a preferred vendor list for catering, rentals, and event support
• Support training and adoption of event systems (room booking, registration, and related tools)
• Communicate comprehensive event details with clarity and consistency to all stakeholders
• Create and maintain event documentation, including maps, schedules, tech sheets, and itineraries
• Ensure all event-related information is organized, current, and easily accessible
• Support recruitment, training, and care of the Events and Conference Experience Dream Team
• Coordinate Dream Team assignments, schedules, and coverage for events
• Identify and help resolve gaps in Dream Team coverage as needed
• Communicate serve opportunities and event details clearly to Dream Team members
• Track event expenses and support budget stewardship in partnership with ministries
• Assist in planning and maintaining event budgets as requested
• Ensure timely and accurate entry of event-related expenses into financial systems

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed