Events Coordinator

Pasa Sustainable Agriculture•Harrisburg, PA

4d•Remote

About The Position

We’re seeking a community service-oriented individual who thrives in a team setting and loves to plan events, to fill the role of our Events Coordinator. The purpose of this role is to expand Pasa’s capacity to provide valuable, welcoming, and accessible in-person and virtual events through program development and logistical support. Pasa’s year-round events include our Sustainable Agriculture Conference as well as 40 to 60 in-person and virtual trainings and community gatherings. This is a primarily remote position with in-person workdays and 2-3 annual in-person staff retreats. This position will require additional travel (approximately 2-4 monthly) throughout Pennsylvania and surrounding areas to assist with regional events. All employees are required to attend our annual Sustainable Agriculture Conference, which takes place each February in Lancaster, PA. Employees are required to reside in one of the following Pennsylvania counties: Adams, Bucks, Chester, Cumberland, Dauphin, Delaware, Franklin, Lancaster, Lebanon, Lehigh, Montgomery, Northampton, Perry, Philadelphia, York. If you have questions, please inquire. Employees must comply with Pasa’s remote employee policies.

Requirements

Extensive experience managing events of multiple types (virtual and in-person; short sessions and multi-day events; high production value and low-key events; small meetings and large events)
Excellent email, phone, and in-person communication and customer service skills
Demonstrated ability to manage logistics for multiple events along concurrent timelines
Experience with meetings and events that serve a variety of purposes including, but not limited to, training, team building, problem-solving, fundraising, and outreach
Proficient in use of virtual event/meeting technology (e.g. Zoom, Google Meet)
Ability to travel throughout Pennsylvania ( 2-4 times monthly) and surrounding states from Maine to South Carolina (a few times a year) to assist with events and meetings
Passion for Pasa’s mission
Commitment to advancing diversity, equity, inclusion, and justice

Nice To Haves

Professional working proficiency in Spanish and English
Experience managing events and/or meetings for 50 or more attendees
Familiarity with Google Workspace (Gmail, Calendar, Drive, etc.)
Familiarity with CRM databases (e.g. Salesforce)

Responsibilities

Ensure that our events are serving our core program goals, anti-oppression objectives, grant deliverables, fundraising needs, and the needs and interests of our diverse audiences
Provide day-of event support, including technical support for virtual events
Monitor and evaluate staff and attendee feedback to ensure programming is responsive and iteratively improved
Maintain registration systems for conference and year-round events
Support financial assistance systems, including communication, tracking, and reporting
Support grant reporting
Coordinate logistical support for meetings and events that are not open to the general public (cohort meetings, partner events, staff retreats, team trainings, etc.)
Provide timely and friendly technical and administrative assistance to attendees, partners, and Pasa staff through email, phone, and virtual meetings
Work with event leads to generate attendee feedback and report on the results to ensure events and meetings are responsive and iteratively improved
Represent Pasa on external boards and committees
Develop and manage a system for tracking, maintaining, and procuring event and meeting supplies, which will require collaboration with our communications team to ensure consistent availability of marketing materials
Provide support to various parts of the Conference, including the Kids Program, social offerings, and volunteer coordination
Meet regularly with internal teams