Events Coordinator - Kino Sports Complex

Pima County • Tucson, AZ

1d • Onsite

About The Position

The Events Coordinator - Kino Sports Complex supports the planning and execution of Pima County events by coordinating logistics, communicating with vendors and participants, and assisting with budget tracking and compliance requirements. This role is responsible for coordinating and supporting the planning and execution of events at the Kino Sports Complex, including scheduling, set-up logistics, and vendor communications. The coordinator will assist in implementing event-related goals and procedures in alignment with county policies and supervisor direction. They will also support the preparation and administration of contracts and service agreements by gathering documentation and communicating with vendors or partner organizations. Additionally, the role involves monitoring event activities to ensure smooth operations and compliance with facility rules, safety regulations, and county objectives. The coordinator will track and monitor event budgets, process invoices, and compile cost estimates and financial summaries for management review. They will also prepare reports on event outcomes, participant feedback, and logistical needs to identify areas for improvement. Serving as a liaison between the complex and community organizations, participants, and vendors is key to supporting public engagement and positive event experiences. The role also supports public outreach activities by assisting with promotional materials, press releases, and social media content under supervision. Maintaining cooperative working relationships with internal departments, outside agencies, and community partners involved in events is essential. Finally, the coordinator will assist with ensuring compliance with applicable county, state, and facility-specific policies and procedures during events.

Requirements

• Associate’s Degree from an accredited college or university in public or business administration, recreation, or a closely related field as determined by the department head at the time of recruitment AND one year of experience supporting or coordinating events. (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR: Two years with Pima County in an Events Specialist – Kino Sports Complex or related position at a similar level as determined by the department head at the time of recruitment. (Any combination of training, education, and experience which demonstrates the minimum knowledge, skills, and abilities.)
• Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment.
• The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
• The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.

Nice To Haves

• Minimum three (3) years experience providing internal/external customer service in a sports or entertainment facility.
• Minimum two (2) years experience working with tournament formats, league play, and allocating field space for a variety of sports and/or sporting events.
• Minimum two (2) years experience managing the logistics associated with large special events: set-up, tear down, security and safety compliance, vendor relations.
• Minimum three (3) years experience with staff scheduling and supervision.
• Minimum two (2) years experience with maintenance, care of small tools, equipment, managing inventory, ordering supplies, and tracking expenditures.

Responsibilities

• Coordinates and supports the planning and execution of events at the Kino Sports Complex, including scheduling, set-up logistics, and vendor communications
• Assists in implementing event-related goals and procedures in alignment with county policies and supervisor direction
• Supports the preparation and administration of contracts and service agreements by gathering documentation and communicating with vendors or partner organizations
• Assists in monitoring event activities to ensure smooth operations and compliance with facility rules, safety regulations, and county objectives
• Tracks and monitors event budgets, processes invoices, and compiles cost estimates and financial summaries for management review
• Prepares reports on event outcomes, participant feedback, and logistical needs to identify areas for improvement
• Serves as a liaison between the complex and community organizations, participants, and vendors to support public engagement and positive event experiences
• Supports public outreach activities by assisting with promotional materials, press releases, and social media content under supervision
• Maintains cooperative working relationships with internal departments, outside agencies, and community partners involved in events
• Assists with ensuring compliance with applicable county, state, and facility-specific policies and procedures during events

Benefits

• competitive salaries
• generous health insurance coverage
• retirement plans
• flexible work schedules
• a generous family leave policy
• wellness programs
• opportunities for professional advancement through training programs, workshops, and educational reimbursement programs
• County-wide employee recognition program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree