Events Coordinator

Pasa Sustainable Agriculture•Harrisburg, PA

80d•Hybrid

About The Position

We’re seeking a community-service-oriented individual who thrives in a team setting and loves planning events to fill the role of our Events Coordinator. The purpose of this role is to lead Pasa’s vision and strategy for providing valuable, welcoming, and accessible in-person and virtual events through strategic program development and logistical support. The Events Coordinator will serve as a leader and resource for the Events Team, balancing day-to-day support with larger strategic initiatives. Pasa’s year-round events include our Sustainable Agriculture Conference as well as 40 to 60 annual in-person and virtual trainings and community gatherings.

Requirements

Extensive experience managing events of multiple types (virtual and in-person; short sessions and multi-day events; high production value and low-key events; small meetings and large events)
Experience designing, executing, and evaluating strategy for events programming and related processes
Excellent email, phone, and in-person communication and customer service skills
Demonstrated ability to manage logistics for multiple events along concurrent timelines
Experience with meetings and events that serve a variety of purposes, including, but not limited to, training, team building, problem-solving, fundraising, and outreach
Relevant experience leading remote and autonomous teams
Proficient in use of virtual event/meeting technology (e.g., Zoom, Google Meet)
Ability to travel throughout Pennsylvania (2-4 times monthly) and surrounding states from Maine to South Carolina (a few times a year) to assist with events and meetings
Passion for Pasa’s mission
Commitment to advancing the principles of anti-oppression

Nice To Haves

Professional working proficiency in Spanish and English
Experience managing events and/or meetings for 300 or more attendees
Familiarity with Google Workspace (Gmail, Calendar, Drive, etc.)
Familiarity with CRM databases (e.g., Salesforce)

Responsibilities

Ensure that our events are serving our core program goals, anti-oppression principles, grant deliverables, fundraising needs, and the needs and interests of our diverse audiences
Provide leadership and support to the Events Team while advancing strategic initiatives that strengthen and expand the organization’s events program
Collaborate with internal and external stakeholders on long-term planning, program development, and other high-level organizational priorities
Develop and support the implementation of a cross-programmatic, mission and vision aligned event strategic plan
In coordination with the finance team, develop and manage the programmatic budget for all events programming, including the annual conference budget
Provide day-of-event support, including technical support for virtual events
Monitor and evaluate staff and attendee feedback to ensure programming is responsive and iteratively improved
Maintain registration systems for conference and year-round events
Support financial assistance systems, including communication, tracking, and reporting
Support grant reporting
Coordinate logistical support for meetings and events for cohort meetings, partner events, staff retreats, team trainings, etc.
Provide timely and friendly technical and administrative assistance to attendees, partners, and Pasa staff through email, phone, and virtual meetings
Represent Pasa on external boards and committees
Develop and manage a system for tracking, maintaining, and procuring event and meeting supplies, which will require collaboration with our communications team to ensure consistent availability of marketing materials
Provide support to various parts of the Conference, including programming, exhibitor support, the Kids Program, social offerings, and volunteer coordination
Meet regularly with internal teams