Events Coordinator - Communications and Marketing

CHAOS Industries•Columbia, WA

20h•Onsite

About The Position

CHAOS Industries is redefining modern defense with a multi-product portfolio that gives the ultimate advantage—domain dominance. The company's products are powered by Coherent Distributed Networks (CDN™), empowering warfighters, commercial air operators, and border protection teams to act faster, adapt rapidly, and stay ahead of evolving threats. CHAOS Industries was founded in 2022 and has raised a total of $1 billion in funding from leading investors, including 8VC, Accel, and Valor Equity Partners. The company is headquartered in Los Angeles, with offices in Washington, D.C., San Francisco, San Diego, Seattle, and London. For more information, please visit www.chaosinc.com . Team Overview: The Communications and Marketing team at CHAOS builds and promotes the company’s brand, positioning CHAOS as a leader in defense technology and next-generation capabilities for military and industrial customers. The team develops go-to-market campaigns and supporting materials for government agencies, defense partners, investors, media, and prospective customers. This also includes supporting the company’s presence at conferences, industry events, and customer demonstrations. Role Overview: As the Communications and Marketing Events Coordinator, you will own the planning and execution of a diverse portfolio of external engagements and VIP visits in this fast-paced, high-stakes environment. Given the technical complexity and strategic importance of CHAOS’ work, events serve as critical touchpoints—whether building team cohesion among our rapidly growing workforce, facilitating seamless VIP customer visits to showcase our autonomous systems capabilities, executing large exhibits for major defense conferences, or coordinating high-level briefings with government stakeholders. This role requires someone who can operate with precision in secure environments, manage complex logistics around sensitive programs, and create exceptional experiences that reflect the caliber of innovation happening within both the Communications and Marketing team, as well as within the broader CHAOS organization. This is a foundational hire. You will shape how CHAOS implements its events strategy, which is tied to a branding, marketing, and business development campaigns.

Requirements

6+ years of experience in corporate event planning
Strong project management skills and creative problem-solving orientation with the ability to execute in complex, fast-paced environments
Deadline and detail-oriented with exceptional organizational abilities—understanding that precision matters when coordinating events in secure facilities
Ability to work well in teams and autonomously, taking ownership of projects from concept to completion
Ability to visualize event space flow, guest experience, presenter experience, food presentation, appropriate sound levels, and overall atmosphere
Strong ability to shift priorities quickly when needed—adaptability is essential in supporting a rapidly growing division
Experience with Microsoft Office (Word, Excel, Outlook) and communication platforms like Slack
Must be a U.S. citizen due to required access to U.S. export controlled information or facilities
Ability to obtain and maintain a security clearance
Work in-office in Washington, DC
Ability to travel, particularly for events ~10%

Responsibilities

Coordinate logistics for VIP customer visits, including facility tours and field demonstrations, technical demonstrations, classified and unclassified briefings, and hospitality
Coordinate logistics planning and execution for external conferences, such as the annual Association of the US Army (AUSA) Conference or Dubai Air Show
Support external-facing events such as government customer engagements, media visits, and stakeholder meetings
Partner with Growth leadership, Mission Operations, Executive Assistants, Program Directors, and company leadership to ensure seamless experiences for high-profile guests
Manage logistics for secure environments and controlled-access demonstrations
Work closely with various departments (Mission Operations, Business Development, Internal Operations, IT, Facilities, Security, Design, Communications & Marketing, Physical Security) to ensure all events are well executed
Coordinate with CHAOS Engineering teams to understand technical constraints and requirements for customer-facing events, and to design exhibits for conferences
Serve as the primary events resource and point of contact (POC) for all CHAOS employees
Partner with Growth Strategy to integrate events into Growth campaigns targeting revenue opportunities
Establish and build relationships with preferred vendors, as the primary POC
Ensure vendor quotes are accurate and maintain detailed budgets for all events
Travel onsite as needed for pack-out, load-in, production, day-of coordination, and load-out
Help create and improve streamlined event processes and procedures specific to division needs and security requirements
Build and maintain event resource sheets, including preferred vendors and venue contacts with appropriate clearances