Events & Communications Coordinator

Coral Casino Beach & Cabana Club•Santa Barbara, CA

4h•$26 - $32•Onsite

About The Position

Under the supervision of the Director of Programming & Communications, the Events & Communications Coordinator will play a creating exceptional experiences for Coral Casino Members and Guests through thoughtful event planning, seamless execution, and engaging communication. This position supports the Director of Programming & Communications in coordinating Club programming, private events, member communications, and marketing initiatives while serving as a hospitality-driven ambassador of the Club. The ideal candidate is highly organized, detail-oriented, creative, and service-focused, with the ability to manage multiple projects while maintaining the highest standards of professionalism and member service.

Requirements

Minimum one year in event coordination.
Diploma/College/Bachelor’s Degree or a relevant field of work or an equivalent combination of education and work-related experience.
Basic knowledge of food and beverage operations.
High level of professionalism and attention to detail.
Excellent verbal communication and organizational skills with solid follow through.
Basic knowledge of Event Booking Systems
Problem solving, reasoning, and “thinking out of the box”; ability to apply common sense understanding to better serve our internal and external guests’ needs.
Ability to handle guest complaints and disputes and resolve them to satisfactory results.
Honest, dependable, and aligned with the Club’s service standards.
Comfortable working in fast-paced, high-pressure environments.
Able to interpret and enforce Coral Casino policies and procedures.

Nice To Haves

Flexible availability, including nights, weekends, and holidays.

Responsibilities

Prepare detailed and professional correspondence, including marketing emails, newsletters, event announcements, contracts, banquet event orders (BEOs), event schedules, menus, signage, reports, and other event-related materials.
Coordinate and prepare member communications and event marketing, including weekly and monthly email campaigns, event announcements, booking platforms, and departmental calendars. Collaborate with the Director of Programming & Communications, General Manager, and department heads to ensure communications are accurate, timely, and aligned with Club standards.
Assist the Director of Programming & Communications with planning and execution of all In House & Programming Event details including budgeting, ordering, design, marketing, booking vendors, resume creation, checklists, etc.
Assist with event design and planning by creating presentation materials, coordinating rentals and décor elements, and supporting the overall vision and execution of Club events.
Serve as a primary liaison with Director of Programming & Communications between clients, vendors, and operational departments by coordinating contracts, payments, planning meetings, event timelines, and day-of-event logistics to ensure seamless execution.
Maintain event management systems, including creating and updating bookings, managing function diaries, preparing banquet event orders, and ensuring event details remain accurate and up to date.
Market and manage events through designated Club platforms, including Pacesetter, 7Rooms, Outlook, and Tripleseat.
Greet and interact with Members, guests, vendors, and colleagues in a courteous, attentive, and service-oriented manner. Respond promptly and professionally to phone calls, emails, and inquiries while ensuring requests and expectations are handled efficiently and accurately.
Provide leadership and operational support during events, including team briefings, event setup and breakdown, vendor coordination, and execution of holiday and signature Club events.
Assist with banquet and event equipment inventories and help ensure all events are properly equipped to meet operational and service standards.
Responsible for keeping Event Sales menus and documents up to date.
Communicates needs of members to management. Informs management of any member feedback.
Coordinate the organization and distribution of event photography and related member communications following Club events.
Attend department and Club meetings and prepare reports, presentations, and event documentation as requested.
Follow all Club policies, procedures, and service standards while maintaining the highest level of professionalism, hospitality, and attention to detail.
Remains attentive, friendly, helpful, and courteous to guests, managers, and fellow employees at all times.
Acts as a leader on the team-wants to make the operation better and does so by inspiring those around them to do the same.
Performs any other duties assigned.