Events Associate

Discovery Land Company•Nashville, TN

5d•Onsite

About The Position

Troubadour Golf & Field Club is seeking an Events Associate to join the Events Department. As our Events Associate, you’ll play a key role in our Events Operation and assist with all planning and executing of all club and member events. Working closely with several departments across property, you’ll represent the team with professionalism, warmth, and a commitment to exceptional service. At Troubadour, we believe in creating unforgettable experiences—for our members and for our team. If you’re passionate about hospitality, thrive in a fast-paced and community-focused environment, and love turning events into memories, we’d love to meet you.

Requirements

2–4 years in the hospitality industry with a focus on event operations
2+ years in a luxury club, hotel, or resort environment (experience with Forbes standards preferred)
Strong track record of success managing budgets, profitability, and guest satisfaction
Excellent verbal and written communication skills
Highly organized, with impeccable attention to detail and cleanliness
Confident managing, scheduling, and training staff to deliver consistent excellence
Creative, trend-savvy, and dedicated to delivering elevated member experiences
Flexible schedule including weekends and holidays as needed
Ability to push, pull, and lift up to 50 lbs
Comfortable working on your feet and in various weather conditions
Positive, polished, and professional demeanor

Nice To Haves

Bachelor’s degree preferred—or a combination of relevant experience and training

Responsibilities

Promoting club and member event services through thoughtful communication and coordination with members
Act as a visible, approachable presence during events to handle inquiries and ensure exceptional guest experiences.
Draft Banquet Event Orders (BEOs), maintain floor plans, manage event app (e.g., Pacesetter) updates, and handle invoice tracking.
Partner with Culinary, Golf, Facilities, and external vendors to deliver seamless event timelines.
Managing vendor relationships, sourcing partners, and building operational materials like event manuals, orders, and inventories
Ensuring accurate billing, event paperwork, and seamless communication to the operations team
Sending weekly progress updates and sharing member feedback to continuously enhance service