Associate Director, Events

Chubb•Readington Township, NJ

6d•$75,900 - $111,100•Hybrid

About The Position

Chubb is seeking an Associate Director, Events – NA Marketing & Communications to join our North America Events team. In this role, you will be responsible for managing the full life-cycle of assigned events and meetings across the organization. Additionally, you will support event logistics, planning, and provide on-site assistance for larger marquee events. The ideal candidate is a self-starter with strong business operations skills, sound decision-making abilities, and proven experience in planning and executing corporate meetings and events. This role is forward-facing, therefore comfortability with clients and executive leadership is required. The Associate Director, Events will report to the Assistant Vice President, Events – NA Marketing & Communications. This is a hybrid-remote position with a periodic need for workdays within the Whitehouse Station, NJ office. Travel to plan and support events within North America is necessary.

Requirements

Strong business operations skills
Sound decision-making abilities
Proven experience in planning and executing corporate meetings and events
Comfortability with clients and executive leadership

Nice To Haves

Experience with Event Registration systems like Swoogo

Responsibilities

Full life-cycle planning and execution of assigned mid-sized North America meetings and events; Flexibility to manage smaller portions or projects within a larger marquee event
Coordinate and execute pre-planning, on-site and post-event logistics not limited to: Timeline creation and management, Oversee the guest invitation and registration process, Management of hotel room blocks, Upkeep of attendee data and other relevant list management, Meeting space coordination of food & beverage, room layouts, seating assignments, name tags, décor and A/V as needed, Ground transportation arrangements for guests though local vendor or ride share platforms, Assist with reconciliation of post-event finances, recaps, surveys and analytical presentations
Source, negotiate and manage relationships with vendors, venues and service providers to secure the best options for each event
Provide on-site event support, including but not limited to overseeing setup, managing staff and troubleshooting any challenges during the event
Work with internal groups and external vendors to produce necessary creative and production elements
Collaborate with internal business stakeholders to execute upon their division’s specific needs with an event.
Create and distribute event materials, such as invitations, agendas, name tags, and signage
Ability to adhere to forecasted budget, manage and balance assigned budget per event, ensuring cost efficiency and adherence to company financial guidelines
Possess a solid understanding of event technology systems; i.e. Event Registration (Swoogo)
Oversee event registration processes, including managing attendee lists, creating registration platforms and handling inquiries
Responsible for creating and maintaining content for event-specific mobile apps, partnering with the registration team member to build the app, and independently managing all content updates within the platform
Perform administrative duties as needed including, but not limited to: meeting notes and recaps, master event calendar upkeep, event shipping and receiving, storage organization and inventorying, vendor onboarding and payment processing.