Events Associate

World 50 Group • Atlanta, GA

7d • Hybrid

About The Position

The Event Associate plays a critical role in constructing the environment for the ultimate member experience. Operating in a fast-paced, high-pressure environment, this position is responsible for assisting in the end-to-end logistical planning and execution of high-caliber corporate gatherings. The ideal candidate possesses the confidence and gravitas to represent our brand standards seamlessly. They are a sharp, logical thinker who thrives on execution, possesses a natural sense of urgency, and can masterfully context-switch across multiple parallel projects without losing sight of the details. This role requires a proactive professional who leans in, takes extreme ownership, and consistently brings solutions to the table.

Requirements

• 1-4 years of full-time experience in event operations, with a strong preference for individuals who have worked directly within high-end venues or premium corporate event environments.
• Proven, hands-on experience utilizing Salesforce for data input, tracking, and basic reporting.
• A natural inclination toward flawless service with a high attention to detail and the ability to maintain our high brand standards.
• Exceptional ability to multitask, recall information quickly under pressure, and manage operational items for different events simultaneously.
• A logical, rational problem-solver who can pivot quickly on their feet and exercise strong common sense when challenges arise.
• A mindset of constantly thinking "how can we make it better?", proactively offering perspectives and taking full accountability for assigned tracks of work.
• Excellent interpersonal skills with the confidence and professionalism required to engage with high-profile stakeholders and diverse cross-functional teams.
• Demonstrated ability to proactively integrate sustainable event management practices without compromising the premium member experience.

Responsibilities

• Assist with the logistical planning, coordination, and flawless execution of high-touch virtual and in-person gatherings (including a high volume of curated dinners).
• Develop and manage rigorous logistics timelines for multiple parallel events, ensuring critical paths are met.
• Partner closely with internal cross-functional teams to ensure master guest lists, operational data, and event deliverables are seamlessly aligned and updated.
• Assist in developing and managing premium event-related collateral (e.g., welcome cards, menus, maps, and detailed event flow plans).
• Utilize Salesforce to promptly and accurately input event costs, manage invoices, monitor spend against specific codes, and leverage data reporting to improve operational efficiency.
• Conduct site visits to secure exceptional locations for gatherings. Maintain premium global vendor relationships and assist with related contract administration.
• Travel to gatherings and special programs as required to manage onsite logistics, including packing/unpacking supplies and maintaining immaculate storage and event spaces.
• Keep a pulse on new restaurants, hotels, and unique global experiences to proactively contribute to the team’s experiential portfolio.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed