Temporary Events Assistant
About The Position
The Events Assistant is a full-time, temporary position responsible for providing logistical support for lectures, seminars, conferences, meetings and other functions hosted or co-hosted by the Baker Institute for Public Policy. Under the supervision of the Assistant Director of Events, the position will help the institute’s events team plan and execute events including managing guest registration, supervising check-in, and coordinating with vendors to create an exceptional event experience for institute guests. The position will be hired for a term of six months, July through December 2026. This is a full-time benefits-eligible position.
Requirements
- Bachelor’s degree (In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.)
- One year of professional experience planning and implementing events
- Working knowledge of Microsoft Office Suite
- Excellent written and verbal communication
- Strong time management and organizational skills
- Ability to work in a busy environment with deadlines
- Dedication to service, professionalism and courtesy
Nice To Haves
- At least one year of event/logistics planning in an academic or non-profit setting
- Prior experience hosting dignitaries or other VIPs
- Certified Meeting Professional (CMP) License
Responsibilities
- As assigned by the Assistant Director of Events, work closely with the event host(s) — including the Baker Institute leadership team, research fellows, program coordinators, or various outside groups — to support the planning and execution of successful events.
- Assist the events team in completing various logistical tasks relating to Baker Institute digital and in-person events including online registration, guest check-in, vendor support, budgeting and expense reconciliation.
- Follow organizational procedures for various event types — lectures, seminars, conferences, meetings, dinners, reception, distinguished visitors, or staff events — in coordination with both internal and external contacts.
- Supervise and task event-related student interns assigned to help with Baker Institute events.
Benefits
- Full-time benefits-eligible position
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
