Events and Office Coordinator

Georgetown University•Lexington, MA

4d•$44,022 - $73,407•Hybrid

About The Position

The Events and Office Manager (“EOM”) is responsible for the planning and executing of, and follow-up on all Berkley Center events, which include a range of high-level formal conferences, lectures by visiting dignitaries and key partners, research symposia, receptions, student events, webinars, and Center-internal events and meetings, and for the day-to-day administration of Center operations. The EOM collaborates with Center faculty and staff, including the Center Communications Manager, Communications Associate, Multimedia Production Specialist, and Program Associate, to plan and organize events, develop event marketing and other communications material, coordinate event coverage (filming, photography, feature story, post-event follow-up), and process payments and settle invoices. S/he interacts with invited event participants and attendees in person and via email. S/he will manage relationships with vendors and may also liaise with the Office of the President and other university partners as needed on high-level of co-sponsored events. In the performance of his/her office management responsibilities, s/he works with departments across the university, including with those in the Office of the Chief Financial Officer, Facilities, and UIS, and with vendors. S/he may supervise student employees.

Requirements

Bachelor’s degree
Strong written and oral communications skills
Experience with event management
Experience working with vendors and partners from a variety of international backgrounds
Proven skills in time management
Ability to exercise discretion and maintain grace under pressure

Responsibilities

Planning and executing of, and follow-up on all Berkley Center events, which include a range of high-level formal conferences, lectures by visiting dignitaries and key partners, research symposia, receptions, student events, webinars, and Center-internal events and meetings
Day-to-day administration of Center operations
Collaborating with Center faculty and staff to plan and organize events
Developing event marketing and other communications material
Coordinating event coverage (filming, photography, feature story, post-event follow-up)
Processing payments and settling invoices
Interacting with invited event participants and attendees in person and via email
Managing relationships with vendors
Liaising with the Office of the President and other university partners as needed on high-level of co-sponsored events
Working with departments across the university, including with those in the Office of the Chief Financial Officer, Facilities, and UIS, and with vendors
Supervising student employees