Events Administrative Assistant

Marriott•Newport Beach, CA

7d•Onsite

About The Position

This position involves entering and retrieving information from computer databases, handling mail, operating standard office equipment, and preparing documents using various software. The role requires maintaining organized filing systems, both digital and physical, and entering and locating work-related information. Additionally, the position entails adhering to company policies, maintaining a professional appearance, ensuring guest satisfaction, communicating effectively, and collaborating with team members. Physical requirements include lifting objects up to 10 pounds. The company, Marriott International, is an equal opportunity employer committed to diversity and inclusion, and this role is with the St. Regis Hotels & Resorts brand, known for delivering exquisite luxury experiences and exceptional service.

Requirements

Ability to enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball.
Ability to transmit information or documents using a computer, mail, or facsimile machine.
Ability to operate standard office equipment other than computers.
Proficiency in preparing letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
Skill in handling incoming and outgoing mail, including date stamping and distributing incoming mail.
Ability to create and maintain computer- and paper-based filing and organization systems.
Ability to compile, copy, sort, and file records.
Ability to enter and locate work-related information using computers and/or point of sale systems.
Adherence to all company policies and procedures.
Maintenance of a clean and professional uniform and personal appearance.
Maintenance of confidentiality of proprietary information.
Protection of company assets.
Ability to welcome and acknowledge all guests according to company standards.
Ability to anticipate and address guests’ service needs.
Ability to assist individuals with disabilities.
Ability to thank guests with genuine appreciation.
Ability to speak with others using clear and professional language.
Ability to prepare and review written documents accurately and completely.
Ability to answer telephones using appropriate etiquette.
Ability to develop and maintain positive working relationships with others.
Ability to support team to reach common goals.
Ability to listen and respond appropriately to the concerns of other employees.
Ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

Responsibilities

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests.
Transmit information or documents using a computer, mail, or facsimile machine.
Operate standard office equipment other than computers.
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
Handle incoming and outgoing mail, including date stamping and distributing incoming mail.
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities.
Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures.
Ensure uniform and personal appearance are clean and professional.
Maintain confidentiality of proprietary information, and protect company assets.
Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation.
Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette.
Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
Perform other reasonable job duties as requested by Supervisors.