Events Assistant

Baltimore Country Club•Baltimore, MD

2d•Onsite

About The Position

Baltimore Country Club was founded in 1898 and it was a success from the start, with 600 members enjoying its 150-acre facility less than five miles from downtown Baltimore. Just one year after opening, the Club gained immediate recognition in the golf world by hosting the fifth United States Open Championship. Today the Club is over 3,300 members strong with two campuses. It is widely recognized as one of the top 50 country clubs in the nation and top 100 in the world. We are all about the simple truth and doing what is right not what is easy.

Requirements

Extremely detail-oriented and organized
Effective communicator and strong in developing relationships
Excellent skills in prioritizing tasks, and time-management
Ability to work in a high paced, dynamic environment and work with a high sense of urgency
Ability to learn, comprehend, and effectively use software systems (ex. NorthStar, Social Tables)
Ability to multi-task, switch from task to task, and perform overlapping duties without making errors or missing details
Project management skills and demonstrated flexibility
Ability to work effectively independently and as part of a team
Ability to interact with members and all levels of staff in a courteous and friendly manner
Must have an interest in events and can-do attitude!

Nice To Haves

Bachelor's degree preferred

Responsibilities

Manage private event billing
Create Banquet Event Orders (BEOs)
Manage closet organization and inventory
Invoice and credit card reconciliation
Maintain club event calendar
Receive and answer phone calls
Work with internal departments including Accounting, Culinary, Food & Beverage, and Communications
Assist in activity oversight for certain children's events including Easter Egg Hunts, Santa Parties, and Fashion Show
Update, maintain, and shred Banquet Event Orders (BEOs)
Manage and distribute the daily BEO changes and weekly function packet
Attend weekly event team meetings and weekly BEO meetings with cross-functional teams
Book room reservations and manage cake orders
Maintain outlook event calendar and shared drive folders
Liaise with the Communications department to manage the department's Social Media calendar
Maintain Event supplies and keep closets clean and organized
Assist with event preparation as needed by the Director
Work events as needed by the Director
Provide other administrative support as necessary