Event Support Specialist

Andrew Wommack Ministries•Woodland Park, CO

4d•Onsite

About The Position

This position provides support to the Event Management team to ensure the successful planning & execution of all AWM & Charis Bible College home, internal, hosted & away events. The role involves scheduling meetings, managing inboxes, preparing documents, taking notes, tracking event details using project management software, providing onsite support, creating and editing event-related documents, liaising with outside vendors, handling communication for Charis Markets, and assisting with floor plan creation and marketing requests. The specialist will also review event registration pages and ministry-wide event information for accuracy, prepare post-event reports, and act as a liaison between Marketing regarding promotions and assets. Additionally, the role includes attending Event Management meetings, submitting and monitoring event webpage requests, and participating in team meetings, leadership training, and professional development.

Requirements

Excellent verbal and written communication skills
High attention to detail and time management
A high level of confidentiality is expected
Excellent computer skills
Self-directed and self-motivated with good judgment skills
Ability to prioritize tasks, delegate when necessary, and change direction quickly
Strong problem-solving skills- identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
Must work well with others and work well under pressure
Must be able to effectively operate Windows-based computers and navigate Microsoft Office Suite
Must be familiar with or able to learn Monday.com (Ministry-wide project management software)
Must have a personal relationship with Jesus Christ
Must sign the Statement of Faith
A high school diploma or equivalent education is required
Must be able to work some evenings and weekends
Must be able to move up to 50lbs and work all day while standing
Must pass all required checks
Minimum 6 months of administrative office experience required

Nice To Haves

Some college is preferred
A Charis Bible College student or graduate is preferred
Experience with project management is a plus but not required
Event experience preferred but not required

Responsibilities

Schedule ops and team debrief meetings per event in advance using a timeline
Manage Conference email inbox
Prepare and distribute team and operational meeting documents and agendas
Take detailed operational meeting notes and distribute them to attendees
Effectively track details for multiple events simultaneously using professional software such as SharePoint, Smartsheet, Monday.com, and other project management tools and update the Event Managers
Provide onsite support to the Event Management team during events
Create and edit event-related documents and submit requests to other teams
Get quotes and schedule outside vendors as needed for events; create proposals
Responsible for the Charis Markets; handle all communication with vendors, assist in helping with floor plan creation, and submit Marketing requests
Liaise with the Administrative Assistant to the Senior Director of Conference and Events for quote payments
Review the Event SharePoint page daily, update as needed, and inform the Event Management team of missing information
Ensure new events are added to the C&E SharePoint folder structure
Review event registration pages for accuracy and connect with Marketing for revisions
Assist in reviewing ministry-wide event information for accuracy and connect with Marketing for necessary revisions
Prepare post-event reports and send them out to all teams involved
Assist in reviewing Marketing assets for accuracy/approval
Liaison between Marketing regarding promotions and assets
Attend Event Management meetings, take detailed notes, and send them to all attendees
Submit and monitor event webpage requests/revisions
Participate in team meetings, leadership training, and ongoing professional development
Other tasks as assigned