Event Support Coordinator, Continuing Education- Temporary

UT Southwestern Medical Center • Dallas, TX

4d • Hybrid

About The Position

Under general direction from the Event Manager, this position interacts with external audiences including major donors, alumni, community leaders, elected officials, non-profit foundations and vendors as well as internal audiences including, but not limited to the President, Provost, Chancellor, Regents, and other distinguished faculty/staff. This is a part-time, hybrid role; you will be expected to present on campus as needed to fulfill assigned duties, with expected hours on average 10-15 hours per week. This is an initial 1-year assignment, with the opportunity for extension depending on performance and department need. This role is not benefits eligible.

Requirements

• Bachelor's Degree in related field or Equivalent combination of education and experience

Nice To Haves

• 1 year in administrative, event support, or coordination

Responsibilities

• Provides administrative and logistical support for the Special Events team.
• Provides on-site support for the Special Events team.
• Focuses on event tracking, documentation, financial processing, and operational support to ensure events are executed smoothly and consistently.
• Supports multiple event types and team members.
• Oversees small donor events.
• Provides administrative and financial support for events by tracking invoices, assisting with submission and reconciliation, and maintaining accurate event documentation in accordance with institutional and departmental policies.
• Fills various administrative and clerical assignments on an as needed basis.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level