Event Set-up/Facilities Coordinator

The Woodruff Arts Center • Provo, UT

46d • Onsite

About The Position

This position supports both Facilities Operations and Event Services. The role is allocated approximately 50% to Facilities Operations and 50% to Event Services, with schedules and priorities coordinated by the Director of Facilities Operations and the Event Operations Manager based on campus needs and event schedules. The Facilities Operations team supports routine maintenance, repairs, material transport, deliveries, and mail services across campus. The Event Services team supports the setup and breakdown of tables, chairs, furniture, and other equipment for internal and external campus events.

Requirements

• High school diploma or GED required.
• Valid Georgia driver’s license, or ability to obtain one within a reasonable timeframe, required.
• Ability to follow safety and security procedures and work collaboratively with colleagues across departments.
• Ability to maintain accurate records, stay organized, and manage details effectively.
• Ability to lift, carry, push, or pull 40 to 50 pounds with or without reasonable accommodation; climb ladders; and operate hydraulic lifts as needed.
• Ability to work safely at heights with or without reasonable accommodation.
• Ability to communicate clearly and professionally with Arts Center staff, visitors, vendors, and other stakeholders, both verbally and in writing.
• Ability to prepare basic information or reports as needed.
• Ability to understand and follow written, verbal, diagram-based, and schedule-based instructions.
• Ability to solve routine problems, prioritize tasks, and respond to changing needs.

Nice To Haves

• Construction, maintenance, facilities, or related experience preferred.
• Basic proficiency with Workday, Microsoft Windows, Excel, and email systems preferred.

Responsibilities

• Perform routine maintenance and repairs in interior and exterior campus areas. Duties may include changing light bulbs, repairing door hardware, patching drywall, painting non-gallery areas, light fountain maintenance, and other similar tasks.
• Perform material handling and mail delivery duties, including sending and receiving packages and materials, sorting deliveries, operating postage equipment, and delivering mail throughout campus.
• Maintain and organize facilities, storage areas, and loading dock areas.
• Set up and break down tables, chairs, and other equipment for internal and external campus events.
• Set up event furniture according to floor plans provided by the Events Department.
• Maintain and organize furniture storage areas.
• Maintain an accurate inventory of event furniture and equipment.
• Audit furniture inventory and report damaged items or needed repairs.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED