Event Services Coordinator

Washington County•Hillsboro, OR

10h•$38 - $46•Onsite

About The Position

The Event Services Coordinator is responsible for coordinating, and delivering a wide variety of meetings, conferences, trade shows, consumer events, and public events held at Westside Commons. Following contract execution, this position serves as the primary client liaison, guiding clients through the planning process while coordinating event logistics with service providers and internal teams to ensure the event is delivered safely, efficiently, and in accordance with contractual commitments. The Event Services team works collaboratively with Business Development, Operations, Facilities, and external providers of Food & Beverage, Audio Visual, Janitorial, and public safety partners to deliver high-quality event experiences while supporting the mission of Westside Commons and Washington County. This position does not follow a traditional Monday–Friday, 8:00 a.m. to 5:00 p.m. work schedule. Hours are determined by the event calendar and regularly include early mornings, evenings, weekends, and holidays. While the position includes planning, client communication, and administrative responsibilities, it also requires significant on-site presence coordinating event logistics, supporting clients, and working directly with event operations before, during, and after events. Candidates should expect a highly visible, hands-on role that spends substantial time throughout the venue rather than primarily in an office setting.

Requirements

Four (4) years of professional-level experience coordinating and operating large events such as fairs, conferences/meetings, or expositions; OR An Associate Degree in business or public administration, marketing, event management, or related field AND two (2) years of professional-level experience coordinating and operating large events such as fairs, conferences/meetings, or expositions.
Knowledge of event planning principles, venue operations, and customer service best practices.
Ability to coordinate multiple projects simultaneously while managing competing priorities and deadlines.
Ability to establish and maintain effective working relationships with clients, vendors, contractors, and internal stakeholders.
Strong written and verbal communication skills with the ability to present information clearly and professionally.
Ability to interpret contracts, event requirements, policies, procedures, and operational guidelines.
Skill in identifying issues, exercising sound judgment, and implementing effective solutions in a fast-paced environment.
Ability to organize, prioritize, and maintain accurate records while paying close attention to detail.
Ability to work independently and collaboratively in a dynamic environment, including evenings, weekends, and holidays as required.
Must have the ability to become AED and CPR certified within the first 90 days of employment.

Nice To Haves

Some positions may require a valid driver's license and an acceptable driving record per Washington County policy.

Responsibilities

Coordinating and delivering a wide variety of meetings, conferences, trade shows, consumer events, and public events.
Serving as the primary client liaison following contract execution.
Guiding clients through the planning process.
Coordinating event logistics with service providers and internal teams.
Ensuring events are delivered safely, efficiently, and in accordance with contractual commitments.
Working collaboratively with Business Development, Operations, Facilities, and external providers.
Supporting the mission of Westside Commons and Washington County.
On-site presence coordinating event logistics, supporting clients, and working directly with event operations before, during, and after events.