Event Coordinator, Scheduling and Event Services (1114)

Idaho State University

1d•$49,750 - $51,000•Onsite

About The Position

The Event Coordinator manages the physical logistics and staff execution for Idaho State University's varied portfolio of events. This role requires strong leadership skills to supervise a team of full-time and part-time set-up crew members, ensuring all venues are set-up safely, accurately, and on schedule. This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Requirements

Bachelor's degree. In lieu of a bachelor's degree, a minimum six years combined education, training, and/or experience may be considered.
Minimum of two (2) years supervising teams, preferably with a mix of full-time and part-time staff.
At least three (3) years of experience in venue operations, event production, or hospitality.
Availability to work non-traditional hours, including early mornings, late nights, weekends, and holidays.
Ability to lift and carry up to fifty (50) lbs., stand or walk for extended periods, and perform repetitive physical labor and manual tasks, with or without accommodations.

Nice To Haves

Knowledge in operating and troubleshooting audio visual systems, mixers, and display technology.
Prior experience coordinating logistics for internal/external load-ins/load-outs and managing facility equipment inventory.
Skill in organizing complex room layouts, staging setups, and furniture placements.
Proven understanding of local fire codes, safety regulations, and venue capacity limits regarding event layouts.

Responsibilities

Schedule, Train, and Manage full-time and part-time set-up staff, assigning clear tasks and monitoring performances.
Lead the physical deployment, testing, and troubleshooting of all audiovisual equipment, including sound systems, microphones, and projectors.
Oversee the physical set-up of all event spaces, including furniture placement, staging, and audio visual equipment.
Coordinate the arrival, load-in , and load-out of external vendors, ensuring strict adherence to venue timelines.
Monitor, track, and maintain the facility's event equipment, furniture, and audio visual assets.
Ensure all setups comply with local fire codes, safety regulations, and venue capacity limits.
Supervise the breakdown, general cleaning, and restoration of the venue immediately following event conclusions.