Event Production Lead

New York Road Runners•New York, NY

2d•$76,000•Hybrid

About The Position

The Event Production Lead manages, leads, and produces New York Road Runners (NYRR) event properties, including the TCS New York City Marathon. Reporting to the Director, Event Production, the role oversees the full project life cycle for events, with a particular focus on sponsored and street events as well as Central Park and Prospect Park events. The position works across internal teams, external vendors, City agencies, and local communities to deliver integrated event operations and partner commitments. The Event Development and Production Department develops and produces NYRR events from concept through execution. Its portfolio includes more than 40 adult events and more than 30 Rising New York Road Runners youth events annually. This role helps establish event standards, operating procedures, planning tools, and analytics intended to improve operational efficiency. The position also mentors team members and interns through project planning and performs other duties and department projects as assigned. NYRR is a New York City-based 501(c)(3) community running organization focused on building healthier lives and stronger communities through running. NYRR states that it is committed to an inclusive, diverse workplace and is an Equal Opportunity Employer.

Requirements

Minimum 3–5 years of event project management experience, preferably in sports and/or entertainment.
Strong logistical and operational background and customer service experience.
Experience with run-of-show planning, scripting, and stage management.
Experience with event site planning and management.
Working knowledge of event site planning, power, lighting, connectivity, and audiovisual systems.
Ability to manage budgets and work within established event budget guidelines.
Willingness to travel and work various weekends and extended hours as needed.
Strong leadership skills and ability to work effectively in a collaborative team environment.
Ability to manage part-time staff.
Ability to manage multiple projects simultaneously and work effectively in a fast-paced environment, under pressure, and against tight deadlines.
Ability to present to senior organizational management and external City agencies.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Strong attention to detail and excellent written and verbal communication skills.
Commitment to diversity, equity, and inclusion.
Ability to work occasional weekends or evenings.
Ability to lift equipment weighing more than 25 pounds.

Nice To Haves

Bachelor’s degree preferred.
Previous experience in the New York City event planning landscape.
USATF Official Certification and technical knowledge of road racing.
FEMA Level 100, 200, 700, and 800 training.
CPR/AED and First Aid Certification.
Forklift certification.
Proficiency in Spanish.

Responsibilities

Manage all aspects of the project life cycle for NYRR events, including expense tracking and invoice reconciliation, site planning, permits and approvals, timelines, logistics, run-of-shows and scripts, announcer scheduling, stage management, power and sound, live entertainment, staffing, vendors and contracts, sponsorship activations, runner engagement, and event execution.
Complete post-event reconciliation and prepare reports and recaps.
Focus on sponsored and street events, as well as Central Park and Prospect Park events.
Develop and create event site layouts using Google Maps, Adobe PDF, PowerPoint, or similar mapping software.
Oversee ordering materials from outside vendors, serve as the point of contact for delivery and placement, and process related vendor payments.
Coordinate with Runner Services, Warehousing, Production, Race Scoring, Staffing/Volunteer, Hospitality, Broadcast, and Medical teams to integrate plans into overall event operations.
Develop and maintain event standards, standard operating procedures, planning management tools, and event analytics covering production, runner services and amenities, medical, safety, security, communications, technology solutions, and contingency plans.
Mentor team members and interns through project planning.
Liaise with City agencies and local communities to support successful event operations.
Coordinate internally with Strategic Partnerships, Marketing, Strategy & Planning, IT, and Finance on partner deliverables, brand messaging, runner communications, organizational strategy, and event budgets.
Work the United Airlines NYC Half Marathon, RBC Brooklyn Half Marathon, and TCS NYC Marathon.
Perform other duties and department projects as assigned.