Event Production Lead

New York Road Runners•New York, NY

4d•Hybrid

About The Position

The Event Production Lead manages, leads, and produces New York Road Runners (NYRR) event properties, including the TCS New York City Marathon. Reporting to the Director, Event Production, the role oversees event projects from planning through execution and post-event reconciliation, with particular focus on sponsored and street events as well as Central Park and Prospect Park events. The position works across NYRR departments and with external agencies and local communities to coordinate event operations, partner deliverables, communications, budgets, and logistics. It operates in a hybrid environment, with two days per week in NYRR’s Midtown Manhattan office.

Requirements

Minimum 3–5 years of event project management experience, preferably in sports and/or entertainment.
Strong logistical and operational background, customer service experience, and experience with run-of-show planning, scripting, and stage management.
Experience in event site planning and management; working knowledge of event site planning, power, lighting, connectivity, and audiovisual systems.
Ability to manage budgets and work within established budget guidelines.
Willingness to travel and work various weekends and extended hours as needed; occasional weekends or evenings may be required.
Strong leadership skills and ability to work effectively in a collaborative team environment, including the ability to manage part-time staff.
Ability to manage multiple projects simultaneously in a fast-paced environment, work under pressure, and meet tight deadlines.
Comfort presenting to senior organizational management and external city agencies.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Strong attention to detail and excellent written and verbal communication skills.
Strong commitment to diversity, equity, and inclusion.
Ability to lift equipment weighing more than 25 pounds.

Nice To Haves

Bachelor’s degree preferred.
Previous experience in the New York City event planning landscape preferred.
USATF Official Certification and technical knowledge of road racing preferred.
FEMA Level 100, 200, 700, and 800 training preferred.
CPR/AED and First Aid Certification preferred.
Forklift certification preferred.
Spanish proficiency is a plus.

Responsibilities

Manage all aspects of NYRR event project life cycles, including expense tracking, invoice reconciliation, site planning, permits and approvals, timelines, logistics, run-of-show documents and scripts, announcer scheduling, stage management, power and sound, live entertainment, staffing, vendor and contract management, sponsorship activations, runner engagement activities, event execution, post-event reconciliation, and reports and recaps.
Focus on sponsored and street events, as well as Central Park and Prospect Park events.
Develop site layouts using Google Maps, Adobe PDF, PowerPoint, or similar mapping software.
Oversee ordering materials from outside vendors and serve as the point of contact to ensure delivery and placement; process related vendor payments.
Collaborate with Runner Services, Warehousing, Production, Race Scoring, Staffing/Volunteer, Hospitality, Broadcast, and Medical teams to integrate event plans into overall operations.
Develop and maintain event standards, standard operating procedures, planning tools, and event analytics covering production, runner services and amenities, medical, safety, security, communications, technology solutions, and contingency plans, with the goal of improving operational efficiency.
Mentor team members and interns through project planning.
Liaise with city agencies and local communities to support successful NYRR event operations.
Liaise with internal departments, including Strategic Partnerships, Marketing, Strategy & Planning, IT, and Finance, on partner deliverables, brand messaging, runner communications, organizational strategy, and event budgets.
Complete other duties and department projects as assigned.
Work the United Airlines NYC Half Marathon, RBC Brooklyn Half Marathon, and TCS NYC Marathon.