Event Producer

Meeting Tomorrow

22h•$86,353 - $107,941•Hybrid

About The Position

Meeting Tomorrow is a full-service event agency with three core divisions: planning, production, and creative. We plan and produce corporate events of every shape and size, partnering with clients that include Fortune 500 companies and leading organizations across a wide array of industries. We are known for our exceptional customer experience, our collaborative culture, and our can-do spirit. The Event Producer leads the planning and onsite execution of our clients' most creative and complex events - the general sessions, product launches, and multi-day conferences where every cue, every transition, and every moment on stage has to land. You'll work at the intersection of strategy and execution: a trusted advisor who understands each client's brand and business goals, and a decisive problem-solver who turns an ambitious vision into a flawless show. You'll own the production plan end to end; scope, timeline, budget, creative deliverables, and the cue-by-cue run of show while leading internal experts, vendors, and onsite crew to bring it all to life. You turn visionary concepts into flawless, high-impact reality. This role requires frequent onsite travel (approximately 30%, or 6–7 days per month, domestic and occasionally international).

Requirements

5+ years of event industry experience, including 3–5 years producing large-scale corporate conferences and high-profile programs.
Run-of-show fluency: You have the proven ability to build cue-by-cue technical runs of show and lead rehearsals, stage management, and onsite execution.
Executive presence: You are skilled at navigating complex stakeholder dynamics and building trusted partnerships with Fortune 1000 executives, client teams, and vendors.
Budget & vendor ownership: You are comfortable scoping and tracking billable hours, sourcing and negotiating with vendors, and managing large event budgets with transparency.
Calm in the storm: You thrive in ambiguity, creating clear order and process where none exists, and stay steady under pressure.
Organized and fast: You’re a detail-obsessed multitasker who's accountable to deadlines and can juggle multiple overlapping projects.
A great communicator and people person: You communicate clearly in writing and in person, and you foster a culture of transparent, kind, and constructive feedback.
Values alignment: You demonstrate kindness, commitment, and humility in everything you do.

Nice To Haves

Show-calling experience, on an as needed basis
Experience integrating AI into events, concepting entertainment, planning agendas and sessions, and designing interactive attendee engagement.
Experience scripting and directing the work of speechwriters, graphic designers, video editors, and other creatively technical roles.

Responsibilities

Partner with internal teams to align event objectives with client goals.
Drive innovation by collaborating on practical event solutions, managing budgets and timelines, and participating in pitches and site visits.
Build trusted partnerships with stakeholders, including Fortune 1000 executives.
Lead the flow of information and use executive presence to guide clients through every step of their event journey.
Source and manage expert vendors while ensuring all creative deliverables align with brand standards.
Navigate multi-million-dollar event budgets with transparency to deliver high-impact results.
Own the end-to-end production lifecycle, from initial scoping to execution.
Build detailed technical runs of show, manage speaker rehearsals, and proactively resolve logistics to ensure a seamless experience.
Serve as the primary onsite contact and decision-maker.
Lead crew coordination, technical rehearsals, and executive coaching for presenters to ensure flawless execution in fast-paced environments.