Event Planning Manager

Commonwealth Hotels•Aurora, CO

2d•$58,000 - $68,000•Onsite

About The Position

The Hyatt Regency Aurora Denver Conference Center is seeking a top-performing Hotel Event Planning Manager. Located between downtown Denver and Denver International Airport, this hotel is a premier venue for conferences, corporate meetings, weddings, and special events. It offers a unique and rewarding opportunity in a prestigious hospitality environment, allowing for collaboration with cross-functional teams to ensure seamless event execution and deliver exceptional guest experiences. The role involves working with high-profile clients and executing a wide range of events.

Requirements

High school diploma or equivalent
Demonstrated experience with a strong focus on guest satisfaction.
Exceptional ability to manage time effectively and stay organized in a fast-paced environment.
Excellent skills for engaging with guests and collaborating with team members seamlessly.
Applicants must be able to work weekends & holidays

Responsibilities

Client Consultation & Event Coordination: Work closely with clients to understand their event needs, goals, and preferences. Plan and coordinate all event details, including room setup, catering, audiovisual needs, and décor. Conduct site visits and pre-event meetings with clients to finalize details and ensure expectations are met.
Collaboration with Internal Teams: Partner with the sales, catering, and banquet teams to ensure seamless event execution. Communicate event details and requirements to all departments, including operations, culinary, and front office staff. Oversee event logistics to ensure a smooth flow from setup to breakdown.
Budgeting & Contract Management: Develop and manage event budgets to ensure costs align with client agreements. Prepare contracts, event orders, and proposals while ensuring compliance with hotel policies. Monitor billing and payments to ensure financial accuracy.
Execution & On-Site Event Management: Serve as the primary point of contact for clients before and during events. Ensure all event components—such as catering, room setup, and technology—are executed flawlessly. Troubleshoot any issues that arise during the event to maintain client satisfaction.
Post-Event Follow-Up & Client Relations: Gather client feedback to assess event success and identify areas for improvement. Foster long-term relationships with clients to encourage repeat business. Maintain a high level of customer service and professionalism to uphold Hyatt’s brand reputation.
Sales & Revenue Contribution: Identify upselling opportunities for catering, room blocks, and additional services. Support the sales team in securing new event business through referrals and networking. Stay updated on industry trends and competitor offerings to enhance Hyatt’s event services.