Lead Event Planning Specialist (Hybrid)

Stryker•Indianapolis, IN

4d•$69,500 - $110,900•Hybrid

About The Position

The Lead Event Planning Specialist is responsible for planning and executing a wide range of high-impact meetings and events that align with divisional goals and budgets. The role owns end-to-end event management from strategy, budgeting and logistics to stakeholder engagement and post-event evaluation, delivering seamless, engaging experiences for audiences of 20 to 500 participants. This individual collaborates cross-functionally, manages vendors and multiple concurrent programs and ensures compliance with processes while driving continuous improvement in meeting planning practices. Additionally, the role serves as a liaison for major organizational events and enhances internal platforms to elevate the overall meetings and events experience.

Requirements

Bachelor’s degree required
4+ years of experience in meeting, conference, or special event planning
Proven experience managing multiple, concurrent meetings, including back-to-back programs
Ability to travel domestically and internationally up to 50%
Strong verbal, written, presentation, and interpersonal communication skills, with the ability to tailor messaging to different audiences
Proficiency in Microsoft Office (Excel, Word, PowerPoint)

Nice To Haves

experience with Marketo, SharePoint 365, Zoom, Teams, or similar platforms
Demonstrated ability to manage multiple projects simultaneously while meeting deadlines in a fast-paced environment
Exceptional attention to detail, organization, and time management skills
Experience negotiating contracts with hotels and external vendors
Ability to build and maintain strong relationships with internal stakeholders, colleagues, and external partners

Responsibilities

Execute meeting planning strategy and cadence in alignment with divisional goals and budget.
Develop and manage all aspects for assigned divisional meetings. Meetings could range from 20 to 500 people and include leadership meetings, product launches, area meetings, council meetings, special events, etc.
Coordinate all event details, which include but are not limited to: event budgeting, attendee communications, invitations, registration, air and ground travel, hotel accommodations, rooming list management, agenda development, food and beverage, audio visual, amenity selection, site inspections and selection, billing reconciliation, program evaluations and follow-up with minimal direction.
Create program budgets, control documents and tracking information for every program.
Complete all required documents and follow policies and procedures to ensure compliance and continuity of all programs.
Define appropriate budget with financial partners and execute within that established budget.
Ensure timely and accurate reconciliation of all invoices.
Collaborate across groups, divisions and business units for division meetings (i.e. national sales meeting, mid-year meetings, etc.) as instructed by leadership.
Partner with stakeholders on their event planning needs and budgets, working with internal partners to execute.
Deliver attendee experiences that generate high levels of engagement, in-person and/or virtually.
Manage multiple meetings simultaneously that may be occurring at the same timeframe.
Willingly support other team members in the execution of meetings, and pitch in where needed to support with pre-event tasks and assistance onsite.
Manage vendors and external partners with clear communication and instructions to support event execution.
Contribute to processes, systems and tools for effective meeting planning and evaluation across the division.
Assist in event planning, execution, and facilitation, as needed, for all other Customer and Employee Engagement functions (Internal Meetings and Events, Employee Engagement, Customer Engagement)
Evaluate attendee and stakeholder feedback to provide recommendations for future program enhancements or changes.
Keep current with internal and external meeting trends to foster high attendee engagement and interaction.
Medical liaison, planning and execution for cross-divisional meetings
Manage additional strategic projects as assigned by manager
Mentorship of admins supporting the DLT. Instruct on how to plan meetings of 20 or fewer for the DLT.