Event Planning Coordinator

The Ohio State University • Columbus, OH

2d • $19 - $25 • Onsite

About The Position

The Event Planning Coordinator works with the Event Services Team and student staff to produce high-quality successful events for customers of the Ohio Union. Works closely with event staff including Catering Audio Visual and Production teams; provides service for customers hosting events in and around the Ohio Union; works with customers to map out their event needs including catering AV and production needs; plans food and beverage services, catering and other specific needs for conference groups and meetings; consults with clients and vendors regarding detailed arrangements; plans catering for conferences meetings and special events; oversees and ensures smooth execution of assigned events; serves as contact for customer needs before, during and after events; proactively works with event schedule and student staff to determine upcoming event needs; coordinates information about events with other university departments; available to work evenings and weekends.

Requirements

• Bachelor's degree or equivalent combination of education experience.
• 2 years of relevant experience required.
• Flexibility in schedule, including evening and weekend work in conjunction with scheduled events.

Nice To Haves

• 2-4 years of years university event planning and/or production experience
• Experience using event management and room diagramming software
• High volume food and beverage or catering experience
• Experience servicing and/or selling to customers in a university setting
• Strong communication and organizational skills
• Excellent rapport with customers
• Attention to detail and follow through skills
• Working knowledge of audiovisual equipment and professional printers

Responsibilities

• Works with the Event Services Team and student staff to produce high-quality successful events for customers of the Ohio Union.
• Works closely with event staff including Catering Audio Visual and Production teams.
• Provides service for customers hosting events in and around the Ohio Union.
• Works with customers to map out their event needs including catering AV and production needs.
• Plans food and beverage services, catering and other specific needs for conference groups and meetings.
• Consults with clients and vendors regarding detailed arrangements.
• Plans catering for conferences meetings and special events.
• Oversees and ensures smooth execution of assigned events.
• Serves as contact for customer needs before, during and after events.
• Proactively works with event schedule and student staff to determine upcoming event needs.
• Coordinates information about events with other university departments.
• Available to work evenings and weekends.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level