Event Planner

Terrestris Global Solutions • Washington, DC

2d • Hybrid

About The Position

This is a part-time remote position with in-person participation in events in the Washington D.C. area required. The Event Planner will provide logistical and conference planning support for meetings in support of the United States (U.S.) Department of Transportation’s (DOT) Federal Transit Administration (FTA). At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective. This position is contingent upon contract award.

Requirements

• Authorization to work in the United States permanently without sponsorship.
• A minimum of an Associate’s Degree of similar credential.
• A minimum of (5) years of experience in event planning.
• Ability to manage time and events effectively.
• Ability to perform administrative duties such as preparing quality documents, reports and slides.
• Experience coordinating briefings, conferences, teleconferences, telephone inquiries, meeting preparation, attendance and minutes.
• Must have Microsoft Office (Word, Excel, PowerPoint) experience in preparing, editing and finalizing correspondence, documents and briefings.

Responsibilities

• Coordinate event logistics, schedules, and vendor activities to support successful meetings.
• Prepare meeting materials, attendee packets, badges, and conference documentation.
• Maintain registration records and communicate event details to participants.
• Assist with venue selection, room setup, and hospitality arrangements.
• Monitor event timelines and track completion of planning milestones.
• Support audiovisual coordination and verify equipment readiness before events.
• Document meeting outcomes and distribute post-event materials and action items.

Benefits

• health, financial, and retirement benefits
• paid leave
• professional development
• tuition assistance
• work-life programs
• award programs acknowledge employees for exceptional performance and superior demonstration of our service standards

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree