Event Planner
About The Position
This position is responsible for the coordination and smooth operation of all internal and external events that take place at the various campuses. Under the direction of the Associate Director, Meeting, Event & Conference Services (MECS), the incumbent is required to tailor specific events to appropriate locations within the facility, making sure that the most efficient use of space and resources is used. The incumbent is also required to liaise with security, technical and other service areas when booking space. Because of the diverse nature of the clients that use the various campuses, this position needs to be sensitive to both their needs and those of our academic community who regularly schedule events on this campus. This position monitors and troubleshoots all problems that might occur in the successful running of an event. The incumbent is required to be flexible and able to act at a moment's notice to solve problems by coordinating with other departments, catering services and external providers.
Requirements
- High School graduation and general courses or training of moderate duration (one semester or equivalent) in word processing, database, and spreadsheet applications.
- 3 years of related experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.
- Excellent interpersonal, oral and written communication skills.
- Excellent organizational skills.
- Excellent customer service skills.
- Excellent problem-solving skills.
Responsibilities
- Coordinate and ensure the smooth operation of all internal and external events at various campuses.
- Tailor specific events to appropriate locations within the facility, ensuring efficient use of space and resources.
- Liaise with security, technical, and other service areas when booking space.
- Be sensitive to the needs of diverse clients and the academic community.
- Monitor and troubleshoot problems that may occur during event execution.
- Act flexibly and at a moment's notice to solve problems by coordinating with other departments, catering services, and external providers.
Benefits
- 3 weeks’ vacation (prorated for the first year)
- Hybrid-work program for eligible positions
- Employer paid defined benefit pension plan
- On-campus tuition waiver for employees and their immediate family members
- Funding for professional development expenses
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
