Event Planner

Baptist Senior Family • Pittsburgh, PA

7d • Onsite

About The Position

Create Meaningful Experiences – Join Baptist Senior Family as Our Next Event Planner!
Are you passionate about creating unforgettable experiences that bring people together? At Baptist Senior Family, we're looking for a creative, organized, and energetic Event Planner to lead engaging programs and memorable events that enrich the lives of our independent living residents.
At Baptist Senior Family, we believe that wellness extends far beyond physical health. Through vibrant social, cultural, educational, and recreational programming, we foster meaningful connections and lifelong engagement. As our Event Planner, you'll play a vital role in creating experiences that inspire joy, promote community, and elevate the resident experience every day.
Why You'll Love This Role
As the Event Planner, you'll have the opportunity to transform ideas into memorable experiences that make a lasting impact on the lives of our residents. From elegant holiday celebrations and exciting excursions to educational programs and resident-led clubs, you'll create opportunities that encourage connection, lifelong learning, and fun.
This role offers the perfect blend of creativity, relationship building, event management, and community engagement. You'll collaborate with residents, Dining Services, Wellness, Transportation, and community partners while having the freedom to develop innovative programming that reflects the interests and passions of those who call Baptist Senior Family home.
If you're energized by planning exceptional events, building relationships, and creating experiences that people genuinely look forward to, you'll thrive in this role.

Requirements

• Minimum of 2–3 years of event planning experience in a CCRC, senior living community, hospitality, hotel, restaurant, or similar environment.
• Exceptional organizational skills with outstanding attention to detail and the ability to manage multiple projects simultaneously.
• Strong communication, relationship-building, and customer service skills.
• Proficiency with computers and digital communication platforms.
• Flexibility to work days, evenings, weekends, and holidays as programming requires.
• Self-motivated with the ability to work independently in a fast-paced, resident-focused environment.

Nice To Haves

• Bachelor's degree in Hospitality, Event Management, Recreation, Marketing, or a related field.
• 3–5 years of professional event planning experience.
• Experience working with older adults or within a senior living or healthcare community.
• Experience creating promotional materials, resident communications, and community engagement initiatives.

Responsibilities

• Plan, coordinate, and execute a diverse calendar of social, cultural, educational, and recreational programs that support our Culture of Wellness and enhance residents' quality of life.
• Organize holiday celebrations, large-scale community events, resident outings, clubs, and special programs by coordinating entertainment, catering, décor, transportation, vendors, and event logistics.
• Partner with residents, resident committees, community organizations, museums, restaurants, colleges, and local businesses to develop engaging programming that reflects resident interests and strengthens community connections.
• Create and distribute the monthly event calendar, updates on community engagement app, flyers, emails, and promotional materials that keep residents informed and excited about upcoming events.
• Manage event budgets, ticketing, transportation, vendor relationships, resident registrations, billing, and departmental reporting while ensuring events are organized, efficient, and financially responsible.
• Track resident participation and satisfaction, gather feedback, evaluate program effectiveness, and continuously develop new ideas that enhance the resident experience.
• Foster an engaging, welcoming environment by providing outstanding customer service while collaborating with Wellness, Dining, EVS, Transportation, and other departments to ensure every event exceeds expectations.

Benefits

• Health, dental, vision, 403(b) matching, paid time off, and more—starting on day one!
• Free access to gym and pool facilities, plus personal training sessions.
• Competitive salary based on experience.
• Easy access in Scott Township with free parking and a PAT bus stop at our entrance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level