Events Planner

MIT•Cambridge, MA

21d•Onsite

About The Position

The School of Engineering is seeking an Event Planner to plan, coordinate, and execute events hosted in the Hacker Reactor (E38, 7th Floor) by iHQ resident units, MIT DLCIs, and sponsored external partners. This role will also provide periodic events management for select SoE programs. The Event Planner will manage the full life-cycle of events, including scheduling, logistics, facilities, décor, catering, audiovisual services, vendors, speakers, transportation, promotion, registration, budgets, invoicing, and evaluation. This position serves as the primary contact, assessing needs, recommending solutions, communicating timelines, and providing onsite support. The role involves maintaining the event calendar and database, optimizing space use, and administering policies, procedures, and contracts. The Event Planner will partner with Facilities and the SoE Dean’s Office to market the venue, cultivate stakeholder relationships, track performance metrics, and present quarterly analyses and recommendations.

Requirements

Bachelor’s degree in hospitality or a related field
Minimum of three years’ experience in event planning, marketing/advertising, or administration
Experience with budgeting
Experience with strategic planning
Experience with contracts
Experience with policies
Experience with data management
Experience with event support
Experience with leadership/program development
Experience advising individuals with diverse, complex needs
Creative, detail-oriented, and flexible problem-solver
Able to prioritize multiple projects in a fast-paced environment
Excellent organizational skills
Excellent communication skills
Excellent interpersonal skills
Excellent customer service skills
Excellent networking skills
Proficiency in Microsoft Office
Proficiency in CRM software
Ability to work effectively independently and collaboratively with diverse staff, students, faculty, and external stakeholders
Ability to build strong relationships

Nice To Haves

MIT experience
Demonstrated success in event recruitment, sales, or business development—particularly high-revenue generation
Proficiency with Airtable
Proficiency with calendar management

Responsibilities

Plan, coordinate, and execute events
Manage the full life-cycle of events, including scheduling, logistics, facilities, décor, catering, audiovisual services, vendors, speakers, transportation, promotion, registration, budgets, invoicing, and evaluation
Serve as primary contact, assessing needs, recommending solutions, communicating timelines, and providing onsite support
Maintain the event calendar and database
Optimize space use
Administer policies, procedures, and contracts
Partner with Facilities and the SoE Dean’s Office to market the venue
Cultivate stakeholder relationships
Track performance metrics
Present quarterly analyses and recommendations
Provide periodic events management for select SoE programs