Events Program Planner

ACT1 Federal•Anchorage, AK

9h•Onsite

About The Position

ACT1 Federal is seeking an Events Program Planner to support the Ted Stevens Center for Arctic Security Studies, one of six Department of War Regional Centers. The position provides baseline logistical, scheduling, and coordination support for the International Cooperative Engagement Program for Polar Research (ICE-PPR), working closely with the Deputy Associate Director for Research. The role is based in Anchorage, Alaska, and is part-time at a 0.5 FTE level of effort, averaging 20 hours per week, with hours that fluctuate. The work schedule is Monday through Friday, flexible within 8:00 a.m. to 5:00 p.m. The position is on-site with situational telework. A Secret clearance is required by contract; candidates without an active clearance may be considered for contingent hire, subject to obtaining the required clearance. The position does not involve working with classified information. The contract is for one year with one option year.

Requirements

Bachelor's degree.
At least five years of experience planning and conducting domestic and international events, such as workshops, outreach, or engagement activities, including integrating functional support activities into events. The posting also contains an inconsistent parenthetical stating “five (3) years.”
Experience working with senior leaders in the Department of War, other U.S. Government agencies, industry, or academia.
Proficiency in Microsoft Office Suite, especially Outlook, Word, and Excel.
Experience creating, coordinating, and maintaining calendars.
Secret clearance required by contract; candidates without an active clearance may be considered for contingent hire, subject to obtaining the required clearance.

Nice To Haves

Strong interpersonal skills.
Ability to accomplish required tasks with minimal supervision.

Responsibilities

Coordinate event scheduling and logistical planning by liaising with venues, service providers, participants, U.S. Government officials, foreign officials, and embassies.
Identify and engage internal and external resources to obtain materials and services; conduct event market research and provide the Government with analysis of at least three sources for vendor selection.
Create invitations, flyers, newsletters, read-ahead materials, and other documents for in-person and digital programs.
Coordinate speakers and topics, and assist with scripts or outlines for digital programs.
Track and report short- and long-term milestones, ensuring functional support requirements are integrated and met.
Develop and maintain engagement and operational calendars for events.
Develop and update standard operating procedures for domestic and international events.
Participate in in-progress reviews and after-action reviews.
Collect and submit data to the Travel Office for guest travelers, as needed.
Travel to support in-person programs and provide logistical and protocol support during execution, as needed.