Event Planner - Canada Summer Jobs Program

Durham Community Health Centre•Oshawa, ON

8d•Hybrid

About The Position

Durham Community Health Centre (DCHC) is seeking a motivated and enthusiastic Summer Event Planner to support our Fund Development and Strategic Communications portfolio. This placement offers hands-on experience in event planning, public relations, and community engagement within a mission-driven, public-sector environment. The Summer Event Planner will support several key initiatives, including DCHC’s Annual General Meeting, annual golf tournament, and multiple community health and wellness events, while also contributing to broader strategic communications activities. To be eligible for this position through the Canada Summer Jobs initiative, you must: be between 15 and 30 years of age at the start of the employment; have been registered as full-time students in the previous academic year and intend to return to school on a full-time basis in the next academic year; or have completed a diploma or a degree; be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act; Have a valid Social Insurance Number (SIN) and be legally entitled to work in Canada in accordance with relevant provincial/territorial legislation and regulations.

Requirements

Current student or recent graduate in Event Planning, Public Relations, Communications, Marketing, or a related program
Strong written and verbal communication skills
Interest in community engagement, health equity, or the non-profit/public sector
Organized, detail-oriented, and comfortable managing multiple tasks
Ability to work both independently and collaboratively in a team environment
Valid Ontario driver’s license and access to a reliable vehicle
Be between 15 and 30 years of age at the start of the employment
Have been registered as full-time students in the previous academic year and intend to return to school on a full-time basis in the next academic year; or have completed a diploma or a degree
Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act
Have a valid Social Insurance Number (SIN) and be legally entitled to work in Canada in accordance with relevant provincial/territorial legislation and regulations.

Responsibilities

Coordinate final planning logistics for the 2026 Golf Classic, ensuring all elements are on schedule and within budget.
Manage vendor and venue communications, including confirming contracts, menus, sponsorship activations, signage, prizes, and volunteer needs.
Support sponsor stewardship by tracking deliverables, confirming sponsor participation, and assisting with recognition activities.
Prepare event materials, including registration forms, signage, nametags, schedules, and thank-you letters.
Coordinate day-of-event logistics, including volunteer management, registration setup, sponsor recognition, contests, and on-site flow.
Assist with event evaluation, data entry, and final reporting.
Conduct research on peer-to-peer and community-based fundraising event models (e.g., walks, tournaments, challenges) relevant to DCHC’s mission and community.
Support the creation of an event concept proposal, including objectives, audience, theme, and potential revenue streams.
Identify and benchmark similar events in the region to inform format, pricing, and engagement strategies.
Collaborate with the Fund Development team to develop a sponsorship framework and preliminary budget for the new event.
Assist in planning initial marketing and engagement strategies to build excitement and awareness for the upcoming transition.
Support volunteer recruitment, scheduling, and coordination for both events.
Create clear volunteer role descriptions and day-of instructions.
Provide on-site supervision and ensure volunteers are supported and recognized.
Contribute to post-event volunteer appreciation and evaluation processes.
Assist in developing promotional materials, social media content, and email communications related to both events.
Help manage event pages on the DCHC website and online registration tools.
Track engagement metrics (registrations, sponsorships, online traffic, etc.) and report progress to the Fund Development team.
Maintain accurate event records, contact lists, and tracking spreadsheets.
Support creation of post-event reports, including budget reconciliation and lessons learned.
Assist with coordination across internal departments (Finance, Facilities, Communications, etc.) to ensure alignment and smooth execution.